Artists will be selected based on the strength of their exhibit proposals, concept, and cohesiveness of their body of work. Artists scores and jury will be made by the Tointon Gallery selection committee. All applications must be complete and submitted before the deadline to be considered.

Scheduled exhibits will be contracted with the artist or the organization. The laws of the State of Colorado shall be applied in the execution, interpretation, and enforcement of this contract. 

The Tointon Gallery (administration and advisors) reserves the right to reject any work of art.  

Exhibited works or objects may be indicated as being for sale. The procedures for selling are subject to the approval of the Visual Arts Committee. Should the gallery be requested to act in the artist’s or organization’s stead as the agent for sales, a 30% commission will be retained. 

The Tointon Gallery will provide publicity of the exhibition in a manner appropriate to the event. Additional publicity undertaken by an artist(s) or organization must conform to the publicity and publication policies and procedures of the division of Cultural Affairs and any pertinent addenda of the Visual Arts Committee. 

Exhibitions will be insured by the City of Greeley. The City of Greeley is self-insured. Insurance will cover the contents of the gallery for the duration of the exhibition and during the hanging and the striking of an exhibit. An itemized artwork and supply inventory must be present before installation ensues to allow for insurance coverage. The inventory list should include each item in a numerical order. Each item should be titled (indicate untitled if applicable), described by media/mediums with dimensions given in inches. The value of each piece is to be included for insurance and/or sales purposes. In the event of an insurance claim, the worth of the art must be proven by the artist. When a claim is paid by the City of Greeley, the artwork becomes the property of the City of Greeley. Insurance of each artwork is subject to the sale price listed less the 30% commission or the insured value for any works listed as not for sale. 

Exhibitors are responsible for transporting their art to and from the gallery. Exhibitors will unpack art upon delivery and repack upon pick-up. Storage space is limited and must be requested 30 days in advance for artwork early drop off or late pickup. All wrapping and boxes used to transport artwork shall be removed from the gallery at the time artwork is delivered. At the end of the agreed pick up time, it will be the prerogative of the Cultural Affairs staff to determine the proper disposition of those unclaimed materials or items in storage. 

The furnishings, tools, materials, and work space necessary for routine on-site preparation and hanging of the exhibit will be provided by the Tointon Gallery. In the event that unusual, highly specialized, or object-specific needs are required to display artwork, a request 30 days prior to the artwork delivery date is required and these needs and their provisions will be the responsibility of the artist or organization unless other arrangements have been agreed upon as a contractual addendum. 

Financial commitments of the Tointon Gallery are contingent upon funds being budgeted, appropriated, or otherwise made available.