Terms & Conditions:

• If accepted, I agree to loan Monmouth University the artwork associated with my submission at no cost to the University.  I understand that the artwork will be on public display at Monmouth University’s Pollak Gallery from June 16, 2023  – August 11, 2023.
• For artwork, Monmouth University shall retain a 30% commission from the sale of artwork in the exhibition, including sales that occur as a direct result of the exhibition for up to 6 months following the close of the exhibition (August 11, 2023).
• I certify that the loaned property is in such condition as to withstand ordinary strains of packing and transportation and handling.
• I am responsible for delivering/shipping the artwork to the Pollak Gallery no later than June 7, 2023. I am responsible for removing the artwork from Pollak Gallery no later than August 17, 2023.
• Customs regulations will be adhered to in international shipments and I am responsible for adhering to my country’s import/export requirements.
• I understand that Monmouth University will unload and unpack the artwork and it will be handled by Monmouth University’s trained personnel.  I further understand and agree that Monmouth University will not clean, restore, reframe or otherwise alter the loaned property unless agreed upon in writing by me.
• I will provide Monmouth University written packing instructions, cases, and a case list.
• I understand that Monmouth University will photograph the artwork upon receipt and prior to shipment for assessment purposes.  Upon receipt of artwork, I shall keep any damaged packaging and document any signs of poor packing.  I shall also keep a written record of the condition of the artwork.
• I understand that Monmouth University will give prompt notice to me in writing in the case of damage and/or loss to the loaned property at the time of receipt or while in the custody of Monmouth University.
• I understand that Monmouth University shall not make any alterations or repairs to the loaned property without prior written approval from me unless the artwork has become a health or safety hazard.
• Monmouth University shall repack and reload the artwork at the conclusion of the event.
• Monmouth University shall be permitted to photograph, film and videotape the artwork for reproduction in its publications, for advertising, and for publicity purposes connected with the Exhibition.
• Slides may be made and retained on a permanent basis by Monmouth University for educational and instructional purposes, and the object, photographs, or slides may be used for non-commercial television and/or video programs prepared by Monmouth University.
• It is understood that the Exhibition may be photographed by the general public.
• Monmouth University is not required to maintain insurance on the artwork.
• I agree to and shall defend, save, hold and keep harmless and indemnify Monmouth University and its employees, agents, officers, directors and students from and for any and all claims and liability for losses of or damage to property or injuries to persons including claims, demands, judgments, costs, damages, reasonable attorney’s fees, and expenses of any nature whatsoever occasioned wholly or in part by or resulting from any acts or omissions by me or my agent(s), arising out of the activities connected with the Exhibition, except to the extent that such loss or damage was caused by the negligence or willful misconduct of Monmouth University, its employees or agents.
• If the Exhibition cannot take place, in whole or in part, because of an Act of God, National Emergency, war, labor dispute, fire, casualty or other unforeseen occurrence or any other cause beyond the control of Monmouth University or which Monmouth University is unable to avoid by exercise of due diligence, Monmouth University shall have no obligation or liability whatsoever to me as a result thereof.
• These terms and conditions shall be governed by and construed in accordance with the laws of the State of New Jersey.