FAVA’s 1st Annual Art Fair in the Square

EVENT DATES: 9/09/23

EVENT TIME: 10:00 AM to 4:00 PM

Rain or shine!

Tappan Square, Oberlin, OH

APPLICATION FEE: $35.00

DEADLINE: 8/8/23

Firelands Association for the Visual Arts (FAVA), in partnership with the City of Oberlin, invites artists and craftspeople of all mediums to register for its 1st annual Art Fair in the Square in Oberlin, Ohio’s historic downtown Tappan Square.

REQUIREMENTS:

  Accepted Application Types:  Artist / Guilds / Art Clubs / Craftspeople

 Images: minimum of 3; maximum of 6 (include examples of work, and at least one of display if available)

 Fee: (Application Fee): $35.00

Application Deadline: Round 1(Original Deadline): August 1, 2023 \ Round 2 (Extended Deadline): August 8, 2023

Confirmation of Acceptance: We will approve 1st round applications by Aug. 5th. 2nd round applications for the extended deadline will be approved by Aug. 11th.

Early applications may be notified at an earlier date.

EVENT INFORMATION:

FAVA’s 1st Annual Art Fair in the Square

Event Date: 9/09/23

Event Time: 10:00 AM to 4:00 PM

Location: Tappan Square

    67 N Main St, Oberlin, OH 44074

Artist Check-in: At FAVA table in Tappan Square (look for signs)

 Hosted by:

The Firelands Association for the Visual Arts (FAVA) & The City of Oberlin

Hospitality Location: FAVA, first floor, 39 S Main St #210, Oberlin, OH 44074

www.favagallery.org

Set up: 

Saturday September 9th, 2023 at 7 a.m. – 10 a.m. 

Vendor check-in: Saturday September 9th, 2023 at the Firelands Association for the Visual Arts table in Tappan Square, from 7 a.m. - 9 a.m.

 Hospitality and parking will be available at FAVA Gallery 39 S Main St #210, Oberlin, OH 44074 for the duration of the Art Fair. Including access to restrooms, coffee station, and snacks.

The Firelands Association for the Visual Arts (FAVA) is pleased to invite artists to participate in the 1st Annual Art Fair in the Square in partnership with the City of Oberlin.  

Artists will be allowed one 10’ x 10’ space for the purpose of setting up a booth/table for the sale of handmade items. Booth numbers will be assigned the week after notification of acceptance

Food truck parking spaces will be available along the East and South side of Tappan Square.  Live music will be featured at the Clark Bandstand.  

Deadline: August 1, 2023 \ Round 2 (Extended Deadline): August 8, 2023

Confirmation of Acceptance: We will approve 1st round applications by Aug. 5th. 2nd round applications for the extended deadline will be approved by Aug. 11th.

GENERAL INFORMATION

MARKETING:

For purposes of the art fair guide, exhibitors should provide us with a "doing business as" (DBA) name if they have one. Otherwise, vendors should indicate how they would like to be listed in the art fair guide and on the website. 

AMENITIES AND SERVICES:

• Free Parking
• Artist Hospitality: morning coffee, water and snacks throughout the day at hospitality location, access to indoor restrooms, and water.

ART CATEGORIES:

2D Mixed Media: Two-dimensional work which combines materials from two or more mediums in one piece.

3D Mixed Media: Three-dimensional work which combines materials from two or more mediums in one piece.

Candle & Soap Making: Handmade bath & body products including naturals, oils, lotions, salts, fragrance etc.

Ceramics: Original clay and porcelain work, functional or sculptural.

Digital Art: Includes any original work in which the original image, or the manipulation of other source material, was executed by the artist using the computer.   

Drawing: Work created using dry media including chalk, charcoal, pastels, pencil, wax, crayons, etc. or from a fluid medium of inks and washes applied by pen/brush.  

Fiber: Includes leather, baskets, weaving, dolls, paper, textiles, wearable and non-wearable. 

Food & Beverage: All items intended to be consumed upon sale. Packaged foods are not in this category.

Furniture: Original, handmade furniture designed and fabricated using raw/unfinished material. Factory-produced items, regardless of additional modification or enhancement by the artists, are not accepted.

Glass: Functional and sculptural work are accepted. Kiln-forming, blowing, molding or casting, as well as all cold working processes are permitted. 

Jewelry: All jewelry must be made or assembled by hand, whether produced from metal, glass, clay, fiber, or other materials.

Metal smithing: Sculptural or decorative work made from metal. 

Painting: Acrylic, oil, gouache, and watercolor paintings are accepted in this medium.  

Photography: Includes traditional film photography, hand colored images, emulsion transfers, and digital photography.  Only the artist's original source material is acceptable. All work displayed in the booth must be for sale. Signage of an overtly commercial nature listing the availability of numerous sizes, print surfaces, and/or framing options is prohibited.

Printmaking: Hand pulled original prints. 

Sculpture:  Three-dimensional work using additive or subtractive processes in a single medium.

Wood: Original works that are hand-tooled, machine-worked, turned or carved.

Other: If none of the above descriptions describe your work please explain in your application.

Non-profit booths are available in limited quantities. Contact us through our website: www.favagallery.org/contact.  

FAVA urges exhibitors to demonstrate their craft if/when possible.

THERE IS NO RAIN DATE!

RULES/REGULATIONS

Before applying, please make sure your work meets the following criteria. By applying you agree to abide by the rules, policies and decisions of the Firelands Association for the Visual Arts.

1. All work must be original, handcrafted work which complies with the media definitions listed in this prospectus.
2. An application is a commitment to show and no refund will be made for cancellations. NO EXCEPTIONS.
3. Artists and crafters must exhibit for the full duration of the art fair.  Noncompliance will preclude you from being in future festivals.  Artists and crafters are required to man their exhibits during festival hours. 
4. Commercially manufactured items (i.e. finished ceramics, jewelry, commercial molds, patterns, kits etc.) are NOT ACCEPTABLE.  All items must be hand crafted by the applicant. 
5. Exhibitors bear the responsibility for all setup and security needs for their exhibits.  NEITHER FAVA, the City of Oberlin, OH, or its representatives, will be responsible for loss or damage of any kind.  
6. All work exhibited must be of the quality and type of that shown in the juried images. 
7. Artists and crafters must provide their own display booths, racks, tables and chairs.  They should also be prepared for the possibility of inclement weather conditions such as wind and rain.  Be prepared to weigh down or stake tents.  
8. A single artist, or artist group/guild can purchase more than one 10’x10’ booth space if coordinated with event host (FAVA) and payment is made for additional booth space via invoice no later than the August 1st deadline.
9. NO on-site gas-powered generators are allowed. NO amplified music permitted.  

BOOTH INFORMATION:

Artists and crafters must confine themselves to the 10’x10’ space or must buy a second booth (Exhibits may not extend beyond 10’x10’ – this is strictly enforced).   No boxes or chairs are allowed in the pedestrian traffic area. Boxes must be confined to the booth space area (10x10) or stored in a vehicle/trailer during the event. Tents must be weighted or staked.   Electricity is not available for exhibitors. 

Artist & crafter booths - $35 (10'x10')

Food Vendors contact us through our website: www.favagallery.org/contact 

Sponsors (non-artists & crafters) contact us through our website: www.favagallery.org/contact 

Non-profits contact us through our website: www.favagallery.org/contact 

Vendor check-in begins on Saturday September 9th, 2023 at the Firelands Association for the Visual Arts, from 7-9 a.m.

Set up begins Saturday September 9th, 2023 at 7 a.m. and must be completed by 10a.m 

Be sure to prepare for inclement weather. Bring weights, etc. to secure your booth in case of inclement weather.  We cannot be responsible for any damage due to weather. 

If you are a non-profit organization and are interested in being a part of FAVA’s 1st Annual Art Fair in the Square please contact us through our website www.favagallery.org/contact  for more information. Non-profits must provide a non-profit status letter with application.

REFUND POLICY:

NO REFUNDS OF APPLICATION FEES.

Jury Details:

Why is the art fair juried?

Jurying is done to filter out non-applicable vendors ex. resellers, commercial businesses. 

How images are viewed by jurors: Computer monitors

Legal Agreement:

FAVA’s Art Fair in the Square - 2023 Agreement                                                         

By submitting this application, the exhibitor verifies that he/she is directly involved with each piece of work to be exhibited, and that the work meets the Rules for Participation as set forth.                                   

No refunds of booth fees will be given.               

The Firelands Association for the Visual Arts (FAVA) nor the City of Oberlin, OH are responsible for theft, loss, or damage to your work or personal property, or against personal injury to you or your helpers. You are advised to obtain your own insurance. The applicant agrees and releases The Firelands Association for the Visual Arts (FAVA) and the City of Oberlin, OH from any damage to personal property or personal injury which the art fair applicant, or helpers may sustain while participating in FAVA’s Art Fair in the Square                                              

If accepted, you agree to the use of your images by The Firelands Association for the Visual Arts (FAVA) and the City of Oberlin, OH for promotional purposes.                                          

By submitting this application you agree that you have read and understand the requirements for participation in the FAVA’s Art Fair in the Square, September 9, 2023. You understand that check-in should be completed between 7 a.m. and 9 a.m, and that set up must be completed between 7 a.m. and 10 a.m Saturday September 9th, 2023. You understand that any applicable taxes are the responsibility of each individual artist. You agree to abide by the rules, policies, and guidelines of FAVA’s Art Fair in the Square and understand that failure to follow these regulations may result in the expulsion from this year's festival, and/or from future festivals, at the sole discretion of FAVA’s Art Fair in the Square. 

Application Requirements

Applicant must be an artist, guild, art club, or craftsperson.

 A minimum of 3; maximum of 6 that include examples of work, and at least one of display if available should be submitted with application.

The application fee of $35.00 must be submitted by the August 1, 2023 deadline.

Eligibility Criteria

Artists, guilds, art clubs, or craftspersons should be 18 years or older. Minors wishing to apply should be accompanied by an adult who will be present at all times and will complete the application process as guardian of the minor(s).

NOTE: Please input your information exactly as you want it to appear on art fair materials, mailings, registration check-in, etc. (e.g. John Smith Studio vs. John Smith studio or JOHN SMITH STUDIO)