RULES & TERMS TO APPLY:

R. G. Endres Gallery, Art of Photography 2024

Art and Exhibition Loan Agreement

This agreement is made and entered into by the City of Prairie Village, hereinafter called “The City”, and the artist, hereafter called “Artist/Owner”, as of the dates shown below.

Whereas the City is sponsoring an art exhibition in the Prairie Village Municipal Offices’ R. G. Endres Gallery, 7700 Mission Road, Prairie Village, KS 66208 hereafter called “the Gallery”.

Exhibition Title: The Prairie Village Arts Council's Art of Photography 2024 Competition

Exhibition Dates: May 6th through July 5th, 2024.

Whereas the Artist/Owner desires to display the preceding artwork at the Exhibition, hereafter called “Artwork”. Now therefore, the City and the Artist/Owner agree to the following Terms and Conditions:

1. The Artwork listed and described above is hereby consigned by the Artist/Owner for the Exhibition at the Gallery and is warranted by the Artist/Owner to be his/her own original creation.
2. The Artist/Owner represents that the title, medium, dimensions, price (for sale) and insurance value contained in the Agreement are accurate and correct.
3. The Artist/Owner agrees to clearly and accurately complete and return, if requested, an Accepted Artwork Form to the Prairie Village Municipal Offices, 7700 Mission Road, Prairie Village, KS 66208.
4. The Artist/Owner agrees to deliver the artwork to the Gallery at the Artist/Owner’s expense. Failure to deliver Artwork before 9am on the installation date may result in the cancellation of the Artist/Owner’s participation in the Exhibition. The decision to cancel the Artist/Owner’s participation in the Exhibition is at the sole discretion of the City.
5. The Artist/Owner agrees to have all identifying details of their Accepted Artwork marked on or attached to the back of their Artwork at the time of delivery to the gallery.
6. The Artist/Owner agrees to have the Artwork properly matted and framed per the requirements listed.
7. If the Artwork is not labeled, matted, and framed, it will not be included in the Exhibition.
8. The City agrees to acknowledge receipt of the Artwork to the Artist/Owner in writing and to exhibit the Artwork at the Gallery as part of the Exhibition.
9. The City will take the greatest care in handling all artwork; however, neither The City nor its directors, officers, employees or volunteers are responsible for loss or damage to artwork, regardless of the cause of such loss or damage (including loss or damage caused by negligence of The City or its director, curator or anyone under the employ or volunteer of The City. The City cannot and does not guarantee the art piece(s) will be insulated from loss, damage and/or theft.
10. The City is not responsible for damage of art work in transit to and from the gallery.
11. If the Artist/Owner elects to maintain his/her own insurance during the period of the loan, the City shall be supplied with a certificate of insurance naming the City as an additional insured or waiving subrogation against the City. Otherwise, this Agreement shall constitute a release of the City and its assigns from any liability in connection with the loaned Artwork. The City accepts no responsibility for any error or deficiency of information to the Artist/Owner’s insurers or for lapses in coverage.
12. The Artist/Owner understands and agrees that all decisions regarding the display of the Artwork during the Exhibition is within the sole discretion of the City and its assigns.
13. The City agrees to provide publicity for the Exhibition. The Artist/Owner also agrees to publicize the Exhibition and the Reception in/on their respective networks, platforms, and circles.
14. The Artist/Owner agrees that during the Exhibition the City may either sell the Artwork or acquire it through a Purchase Award. If the Artwork is acquired by the City, the purchase price will be 10% less than the Sales Value authorized by the Artist/Owner above. If the Artwork is sold by the City, the Artist/Owner agrees the City pay sales tax from the sale price, and will retain 10% of the net authorized sale price. Any Purchaser Award or balance of proceeds from the sale of the Artwork, less applicable sales taxes, will be delivered to the Artist/Owner 30 days after the close of the Exhibition. All sales will be supported with the appropriate documentation indicating the item sold, the purchase price, and the name and address of the purchaser.
15. The Artist/Owner represents and warrants that he/she owns the copyright to the Artwork including all rights to exhibit, reproduce, and sell the Artwork. The Artist/Owner consents to the imaging (including photographing) of the loaned Artwork and hereby grants the City and unrestricted perpetual royalty-free license to retain and use on a permanent basis for educational, instructional, demonstration, promotional (including advertising of any nature) or administrative purposes of the image(s) of the Artwork in any media at the discretion of the City. The City agrees, however, that it does not obtain any copyright interest in the Artwork.
16. The Artist/Owner agrees images accepted in the show and not sold, are to be picked up per the Schedule herein, during the hours of TBA. Any Artwork unclaimed 30 days after the date of exhibition closing will become property of the Prairie Village Arts Council. Mailed works (only accepted under special pre-approved conditions) will be sent back at the close of the Exhibition. Any mailed work not containing a prepaid return label will become the property of the Prairie Village Arts Council.
17. The duly authorized representative of the City signing the contract does so only in a representative capacity and does not assume any personal liability for meeting the terms of the contract.
18. All art piece(s) shall be appropriate for the many functions the Building serves.
19. All art piece(s) shall be displayed in a manner that will not:
    • deface the Building or surrounding City property:
    • block Building entrances, exits and/or hallways:
    • violate any City ordinance: or
    • impede working conditions or public meetings.
20. All art piece(s) shall be securely placed, to avoid injury to any persons present in the Building.
21. The Prairie Village Arts Council is authorized to remove any art piece(s) in violation of: Paragraphs 18, 19, or 20 above. The City nor its directors, officers, employees or volunteers will be held harmless for any and all claims resulting from the removal of artwork pursuant to paragraphs 18, 19, or 20 above.
22. This agreement shall be governed by the laws of the State of Kansas.