Call Detail
Honolulu Authority Rapid Transportation: Art-in-Transit Call For Artists
please submit all questions to transitmailbox@honolulu.gov


Contact Email: transitmailbox@honolulu.gov
Call Type: Unspecified
Eligibility: Unspecified
State: Unspecified
Entry Deadline: 6/27/14
Application Closed
REQUIREMENTS:
Media Images:10

TO APPLY: Applications must be submitted using the Call for Entry (CaFÉ™) online application system. managed by the Western States Arts Federation (WESTAF). Artists will be required to create a username and password and set up a personal account, at www.callforentry.org. There is no charge to artists for using CaFÉ™. Following successful set up, all interested applicants will be granted full access to the detailed application. If you are a first time user of CaFÉ™, allow adequate time to learn the use of this system. It is recommended that artists complete their applications at least twenty four (24) hours prior to the deadline. Attempted submissions outside of the CaFÉ™ online application system will not be accepted. To download the Call For Artists document, application requirements and project information, Go to www.honolulu.gov/pur >> Click on Professional Services on the left side of the screen >> Click on Notice to Providers of Professional Services Advertisements on the right side of the screen >> Scroll to No. 611602, Art-in-Transit Program, HRT-611602 >> Click the link to Bid for Goods, Service, and Concessions section >> Scroll to Proposal No. 611602 >> Click Download APPLICATION DEADLINE: Required responses must be received by June 27, 2013, at 7:59 p.m. Hawaii Standard Time (HST) / 11:59 p.m. Mountain Standard Time (MST) on the Call for Entry (CaFÉ™) online system. Applications received after this time will not be considered; no extensions will be granted under any circumstances. It is the responsibility of the submitting artist to ensure that the application is complete. Submittals by facsimiles, mail or walk-ins are not acceptable. NOTE: CaFÉ closes the application at midnight Mountain Time Zone (7:59 p.m. HST/ 11:59 p.m. MST). Tech support is available until 1 p.m. HST/ 5:00 p.m. MST, but the application itself closes at 7:59 p.m. HST/11:59 p.m. MST. In keeping with the Federal Transit Administration (FTA) guidelines to incorporate art into mass transit projects, the Honolulu Authority for Rapid Transportation (HART) is seeking professional artist services for the design, fabrication and installation of site-specific integrated artworks for the twenty-one (21) stations and the Maintenance and Storage Facility (MSF), areas frequented by transit patrons for the Honolulu Rail Transit Project (HRTP). Interested professional artists and/or artist teams must submit qualifications for consideration to be selected for inclusion into HART’s Pre-Qualified Artist Registry, from which HART will evaluate and select Artists for all HRTP Art-in-Transit art opportunities (“Art Opportunities”) for the entire duration of the project. The projected schedule for the twenty-one (21) stations and MSF are as follows (station names are subject to change): Group 1 Station or Facility / Project Duration (Design Phase to Construction Completion) May 2013 – May 2016 West Loch Station Waipahu Transit Station Leeward Community College Station East Kapolei Station UH West O‘ahu Station Ho‘opili Station Pearl Highlands Station Pearlridge Station Aloha Stadium Station MSF-Operations & Service Building Group 2 Station or Facility / Project Duration (Design Phase to Construction Completion) May 2013 – Fall 2016 Pearl Harbor Naval Base Station Honolulu International Airport Station Lagoon Drive Station Middle Street Station Group 3 Station or Facility / Project Duration (Design Phase to Construction Completion) January 2014 – Summer 2018 Kalihi Station Kapalama Station Iwilei Station Chinatown Station Downtown Station Civic Center Station Kaka‘ako Station Ala Moana Station Additional information on the Stations can be found on the HART website: http://www.honolulutransit.org/rail-system-guide.aspx. HONOLULU RAIL TRANSIT PROJECT BACKGROUND Purpose: The purpose of the HRTP is to provide high-capacity rapid transit in the congested east-west transportation corridor between Kapolei and the University of Hawai‘i at Mānoa (UH Mānoa). This corridor includes the majority of housing and employment on O‘ahu. The north-south width of the corridor is a maximum of four (4) miles, as much of the corridor is constrained by the Ko‘olau and Wai‘anae Mountain Ranges to the north and the Pacific Ocean to the south. The HRTP: East Kapolei to Ala Moana Center via the Airport: The HRTP is identified in the Final Environmental Impact Statement (FEIS) as a twenty (20) mile grade-separated fixed guideway transit system between East Kapolei and Ala Moana Center. The HRTP includes the design, construction and operation of a twenty (20) mile grade-separated fixed guideway transit system between East Kapolei and Ala Moana Center. All parts of the guideway will be elevated, except near Leeward Community College, where it will be at-grade. The system will incorporate steel wheel on steel rail technology. The HRTP includes twenty-one (21) stations, one (1) MSF, and approximately eighty (80) light metro vehicles and associated core systems. Planned Extensions: In addition to the HRTP, the Locally Preferred Alternative (LPA) includes four (4) planned extensions connecting the HRTP to West Kapolei, UH Mānoa, Waikīkī, and Salt Lake. The extensions would receive separate detailed environmental review. If funding is identified in the future, engineering design and environmental analysis of the extensions and the appropriate alternatives analysis will be undertaken. The FEIS and additional information on the HRTP can be found at: http://honolulutransit.org. Station Description: The twenty (20) mile grade-separated guideway is typically 30 ft. above the ground and much of the alignment follows the median of major streets, where columns support the pre-cast concrete structure. Roadway lanes typically occur on either side of the station above. All but one station is elevated in this fashion. One station platform is at ground level. The boarding platforms, where patrons wait and access the rail vehicles are 240 ft. in length and approximately 14 ft. wide and attached to the elevated guideway. Amenities such as canopies, directional and digital signage, audible messaging, benches, wind screens, patron assistance phones and trash receptacles will be provided. Entry structures with fare gates, ticket vending machines, elevators, escalators and stairs are located on either side of the street. The vertical circulation in these entry structures leads to pedestrian bridges that cross the street and connect to the elevated platform. Some stations have two entry structures, others have one entry structure, depending on site conditions. A paved pedestrian plaza, adjacent to the entry structures will be landscaped and connect to sidewalks and bike paths. Bike racks will be provided on the plaza adjacent to the entry. Several of the stations have parking, kiss and ride drop-off areas and bus transit centers. Maintenance and Storage Facility-Operations and Service Building: The MSF is a forty-three (43) acre facility where the passenger vehicles will be serviced and cleaned. The Operations Service Building is approximately 131,500 sq. ft. facility where the movement and control of the trains will take place in addition to service and repair. The building also houses offices and maintenance shops. Visitors to this facility will enter through a public lobby and escorted to various areas to view the Operations Control Center, maintenance shops and other operations. GOALS OF THE ART-IN-TRANSIT PROJECT The general goals of the Art-in-Transit Project are to: A. Commission artwork (via execution of contract awards) of the highest aesthetic standards that is visible to both riders and the community; B. Create a unique identity for the station and the community; C. Embrace the history, cultures, traditions, and character of the community surrounding the stations; D. Enhance the experience of transit patrons; and E. Enhance regional tourism by increasing ridership and public interest in the surrounding neighborhoods. INDICATIVE SCOPE OF WORK The following is an indicative, general list of activities the selected Artists from the Pre-Qualified Artist Registry will be required to perform. The full scope of work, schedule and cost will be negotiated with the highest-ranked selected Artists, in accordance with Hawai‘i Revised Statutes (HRS), Hawai‘i Administrative Rules (HAR) and applicable Federal requirements. A. The selected artist(s) shall collaborate closely with HART staff and Station Group Design Consultant through in-person meetings and other necessary means of communication when developing conceptual designs for artwork (“Conceptual Designs”), including identifying the site(s), content, scale and media, and to allow the thorough integration of the artwork into architectural and engineering drawings and plans throughout all phases of the artwork design. B. Artwork concepts shall reinforce or explore themes identified by the Transit Arts Committee (TAC). Artist(s) shall conduct research and gather relevant information about the physical, social, historical, and cultural context of the project site from HART staff, Station Group Design Consultant, TAC, Community Advisory Members, and the community. C. The Conceptual Designs must include a written outline or narrative of the conceptual proposal of the artwork that incorporates research outcomes of the Station site and surrounding community, and the desires and views of the TAC, Community Advisory Members, and the community. The Conceptual Designs must also include the artwork’s location, scale, colors, materials, and fabrication processes, a preliminary budget based on actual cost estimates, and a project timeline for completion of the work. D. The Artist’s fee will be negotiated and depend on the overall scope of the specific project requirements and location of the Art Opportunity. During negotiations, preliminary art budgets shall include cost estimates for design development, artwork fabrication and/or fabrication oversight, transportation, delivery, installation, professional consultants, including engineers, the Artist’s project management fees, artist proposed hourly rate, required insurance, photographic documentation, identifying plaque, and all other costs associated with the art project. E. The Artist’s scope of work and negotiated cost will vary depending on the Art Opportunity. Examples of categories of Art Opportunity with a description of the Artist’s general scope of work for each are as follow: i. Artistic Design Only: For stations that require the Artist to provide artistic design only, the artwork will be fabricated and installed by HART Station construction contractors and/or subcontractors, with oversight of the installation of the artwork by the Artist. ii. Design, Fabricate and Install: For stations that require the Artist to provide artistic design, fabrication and installation, the agreement will include the negotiated lump sum that is inclusive of all these components. The Artist must submit a detailed budget breakdown that includes artistic fee, schedule, fabrication and installation and cost for any subcontractors. Where the fabrication and/or installation of the artwork is not performed by a HART Station construction contractor and/or subcontractor, the Artist is responsible for securing the necessary subcontractors to provide engineering services, fabrication, and installation, whether the artwork is fabricated in the Artist’s studio or shipped. The engineer retained by the Artist must be registered and licensed to do business in the State of Hawai'i, if applicable. F. The Artist must work within the station design and construction timeframes and prepare a schedule indicating when milestones are to be completed. G. The Artist shall attend Project meetings as follows: coordination meetings called by HART at HART offices; coordination meetings called by the Station design consultant at their Honolulu office; and community meetings at locations to be determined. Artist must also be available to make presentations to HART staff, TAC, and other community members and organizations. The number and type of required meetings and presentations will depend on the Art Opportunity and will be negotiated separately for each Art Opportunity. TERM OF CONTRACT The term of specific contracts issued under this “Call for Artists” will be negotiated based on the scope, level of effort and associated design and construction schedules. Each contract will be a multi-term contract. Renewal of contract for succeeding fiscal periods shall be subject to availability and appropriation of funds. The contract will be cancelled if funds are not appropriated or otherwise made available to support continuation of performance in succeeding fiscal periods in accordance with HAR §3-122-149. HART will notify the Artist on a timely basis that the funds are or are not available for each succeeding fiscal periods. DISADVANTAGED BUSINESS ENTEPRISE (DBE) PROGRAM HART has established a DBE program in accordance with the regulations of the U.S. Department of Transportation (USDOT), Title 49, Code of Federal Regulations, Part 26 (49 C.F.R. Part 26). HART has received federal financial assistance from USDOT, and as a condition of receiving this assistance, HART has signed an Assurance with the USDOT that it will comply with 49 C.F.R. Part 26. The Artist and its subcontractors shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Agreement. The Artist shall carry out applicable requirements of 49 C.F.R. Part 26 in the award and administration of U.S. DOT-assisted Agreements. Failure by the Artist to carry out these requirements will be considered a material breach of the Contract, which may result in termination of the Contract or such other remedy, as HART deems appropriate. HART has established an overall DBE goal of 13.00% for the duration of this Project and a separate contract goal has not been established for this procurement. DBE firms and small businesses shall have an equal opportunity to participate in the Agreement. FEDERAL FUNDING, INCORPORATION OF FTA TERMS, AND CHANGES TO FEDERAL REQUIREMENTS The Contract will include, in part, certain Standard Terms and Conditions required by the Federal Transit Administration. All contractual provisions required by the FTA, as set forth in FTA Circular 4220.1F, dated November 1, 2008 (including any changes), will be incorporated by reference. Anything to the contrary notwithstanding, all FTA mandated terms and conditions will be deemed to control in the event of a conflict with other provisions contained in the Contract. These Federal Requirements may change and the changed Federal Requirements will apply to this Contract as required unless the Federal Government determines otherwise. The Contractor’s failure to comply with the Federal Requirements shall constitute a material breach of the Contract. ART OPPORTUNITY CATEGORIES Artists or Artist Teams must select the categories they are applying for, the primary examples of which are as follows: •Paving and Floor Design: Working in conjunction with the architect, the Artist will create a paving pattern using materials such as concrete, ceramic tile, and textural treatments, etc. to create a design. The paving materials will be installed by the construction contractor. Certain elements such as pre-cast concrete tile may be fabricated and provided by the Artist. •Platform Glass Windscreens: Please refer to Section XII., Overview of Artwork Concepts and Requirements: Platform Windscreens for description. •Wall Murals and Low Reliefs: Ceramic, glass, mosaic tiles, porcelain enamel on steel, and metal. Installation will be determined by the particular opportunity. •Grille and Artistic Fencing: These screens divide the free area from the paid area and are approximately 8 ft. high and in varying lengths, in panelized sections. It is envisioned that the Artist would create a design in metal of sufficient durability to achieve the required security separation. •Art Glass Windows: Etched, fabricated, hot and cold glass, and leaded. Installation will be determined by the particular opportunity. •Attached architectural sculptural elements: Working with the architect, this opportunity is envisioned to include three-dimensional elements that are integrated into the design and are sculptural in nature, fabricated out of concrete, metal, stone or other similar materials. OVERVIEW OF ARTWORK CONCEPTS AND REQUIREMENTS Station Art: Station and MSF–Operations and Service Building: HART is seeking artists or artist teams to create artwork for the stations and the MSF. The Federal Transit Administration’s authorizing legislation Moving Ahead for Progress in the 21st Century (Map-21) requires that art be integrated into the facility design, such as site-specific paving designs and patterns, grille and fencing, wall reliefs and murals, or other elements directly attached to the Station structure. Pedestal mounted artwork, sculpture, mobiles are not eligible under Map-21. Artworks must be safe for unsupervised public contact and resistant to vandalism and deterioration with specific attention to durability of materials and impermeability to outdoor weathering. Artworks may be fashioned out of metal, stone, glass, concrete, ceramic, and mosaic tiles. Concepts: Artwork concepts shall reinforce or explore themes identified by the Transit Arts Committee (TAC) and be reflective of the historical, cultural research, and community that surrounds the station. Platform Windscreens: As the patrons wait on the elevated boarding platforms, wind screens are located along the platform to shield waiting areas and benches against wind and wind-driven rain. These screens are approximately 10 ft. wide and 9 ft. high. Each platform will have six windscreen units, depending on the platform configuration. These units are constructed of metal framed mullion and glass. The metal frame and glass area will be approximately 5 ft. x 4 ft. 6 in. The glass units will provide an art opportunity, and the artist will provide images that will be laminated between panes of safety glass. The windscreens are envisioned as a system-wide unifying element that will also serve as visual station identification for ridership. The fabrication needs to produce a high-resolution photographic image and text that documents the Hawaiian lei and the work created by master lei makers. The images will be large scale, full color, permanently printed on glass, and impervious to environmental factors as rain, ultraviolet light and heavy winds. The glass must be able to fit within the framed mullion system as designed by HART. The glass must be designed to conform to the specifications to be provided by HART and must be complete and ready for installation once delivered to the site. Concept: Lei, the traditional Hawaiian cultural expression of a gift that honors a person or loved one, to mark a momentous occasion or event or used as adornments in Hula will be celebrated as the overall windscreen theme. Each station will have pre-selected flowers or plants used in the lei that will be aesthetically designed on the platform windscreens. Educational interpretative text that highlights the cultural significance or traditions of the plant selection will also be included. The windscreens commemorate the master lei makers of Hawai‘i and document their ephemeral work. ARTIST EVALUATION AND SELECTION PROCESS A. General The Call for Artists is open to interested parties. The evaluation and selection process will consist generally of the following steps: (1) HART will establish a Pre-Qualified Artist Registry from applications submitted through CaFÉ™; (2) As each Art Opportunity arises, the Transit Arts Committee will evaluate, score and rank the Artists from the Pre-Qualified Artist Registry for the specific Art Opportunity. The Chief Procurement Officer will open negotiations with the highest ranked artist or artist team. To qualify for inclusion into the Pre-Qualified Artist Registry, the application submitted through CaFÉ™ must be responsive and meet the minimum eligibility qualifications, as listed below. For each Art Opportunity, the Transit Arts Committee will evaluate, score and rank at minimum three (3) Artists from the Pre-Qualified Artist Registry based on the evaluation criteria below. The Transit Arts Committee, in its sole judgment, will determine the relevant qualifications for each Art Opportunity. HART will perform a review of submissions for compliance with the submittal materials requirements and minimum eligibility qualifications, as listed below. Responsive submittals will be evaluated in accordance with the evaluation criteria listed below. HART, in its sole judgment will determine the relevant qualifications from responses received from this solicitation. Qualified Artists will be included on the Pre-Qualified Artist Registry for possible selection to perform the Work. B. Minimum Eligibility Qualifications 1. Applicants must be professional practicing visual artists. Applications from architects, landscape architects or other design professionals will not be considered unless included as part of an artist-led team. 2. Applicants must have completed at least one site-specific project using permanent materials located in an exterior location, building or structure. 3. Applicants must be available for the project duration and comply with the projected schedule as specified on Page 2. 4. Applicants must be eighteen (18) years or older. C. Evaluation Criteria 1. Experience and professional qualifications relevant to the project type; 2. Past performance on projects of similar scope and budget for public agencies or private industry, including corrective actions and other responses to notices of deficiencies; 3. Capacity to accomplish the work in the required time - Artist’s availability to execute and complete the artwork in accordance with HART’s schedule in a professional manner; 4. The aesthetic quality of the Artist’s past work, including content, craftsmanship, uniqueness, and relation to its environment; 5. The Artist’s demonstrated ability to translate art concepts into durable and safe materials and scale that are compatible with design standards for permanent installation in a transit setting; 6. Evidence that Artist’s existing public artworks have maintained an appropriate level of quality and integrity. 7. Artist’s demonstrated ability to work successfully as a member of a project design team and ability to work within a public review process. 8. Artist’s demonstrated ability to work cooperatively with multiple professionals, including architects, engineers, contractors, and community members, etc. 9. Artist’s demonstrated ability in the installation of, or ability to oversee the installation of, the commissioned artwork. Work will not commence until a Contract has been executed, availability of funds has been certified by the Chief Procurement Officer and written Notice(s) to Proceed (NTPs) are issued. HART reserves the right to reject any or all applications or offers, in whole or in part, and to modify or terminate the application process or the selection process if HART finds there is a cogent and compelling reason to do so. Inclusion on the HART Pre-Qualified Artist Registry does not guarantee a contract award for artwork. The applicant must certify that the information contained in the application, including all supporting documents, is true and correct to the best of his or her knowledge. This affirmative certification must be included in the Statement of Interest. Any fraudulent statement made in this application may result in the rejection of the Artist from inclusion on the Pre-Qualified Registry or removal from the list of Artists deemed to be qualified. Artist applicants deemed qualified will remain on HART’s Pre-Qualified Artist Registry until all Work covered by this solicitation has been awarded. CONTACT DETAILS All contact between Offerors and HART shall only be in writing to the Transit Mailbox at the following email address: transitmailbox@honolulu.gov. Offerors may not contact any HART employees, board members, HART representatives, or any other person involved in the procurement or selection of art for transit. Any contact determined to be improper, at the sole discretion of HART, may result in disqualification.
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