Important Dates:

Deadline for entry:  May 31, 2025

Jury result notifications emailed: June 26th

Payment in full of all booth space fees: August 1st

Last day to receive a refund if cancelling: September 1st

Booth Set up:  10 a.m. – 7 p.m. Thursday, October 2nd

                          8 a.m. – 11:30 a.m. Friday, October 3rd

All booths must be completely set up and ready for customers by noon, Friday, October 3rd.

Festival dates and times: Noon – 7 pm Friday, October 3rd

                                         10 a.m.– 7 pm Saturday, October 4th

                                         10 a.m. – 5 pm. Sunday, October 5th

Application Requirements

How to Enter:

Submit 5 good quality photos of individual artworks/products and 2 good quality photos of your booth setup. The booth set up images are required in order to be considered for acceptance. Submitted photos may be used for advertising and promotional materials.

Include the name of your company, your name, your email, phone number, mailing address, and your website or social media (if you have one).

Costs and fees:

Application fee: $30  (nonrefundable)

Booth space costs:

                   Provide your own tent 10x10 = $175

                   Provide your own tent 10x20 = $300

                   Let us provide space in our tent 10x10 = $300

                   Let us provide space in our tent 10x20 = $535

                   Electricity = $15

                   8ft table = $15

                   Chair = $5

If your booth is accepted, this is what you can expect/Booth space cost includes:

• No commission on sales
• Artist’s dinner and Cash awards for Best of Show in Fine Arts, Crafts, and Gourmet Market
• Overnight Security (Thursday- Saturday)
• Booth side loading and unloading
• Booth sitters for meal and bathroom breaks
• Complimentary coffee and water throughout the festival

Up &Coming Artist Program: This program offers artists with little to no experience in exhibiting at festivals free booth space. (Answer Up & Coming Artists questions on application to be considered.)

Eligibility Criteria

Eligibility:

For the Artists’ Market: This juried market is open to all artists or crafters who exhibit and sell work of original concept and design, and all work must be handmade. We encourage artists and crafters to demonstrate their craft at their booth space during the festival. No manufacturer representatives will be accepted to the Artists’ Market.

For the Gourmet Market:  Items sold must be specialty food products that are not widely commercially available. The applicant must be the company owner or principal producer of the products sold.

Festival requirements:

All booths must be completely set up and ready for customers by noon, Friday, October 3rd.

Exhibitors must set up and dismantle their own displays and be present during festival hours.

Failure to setup and/or staff your booth during the festival hours will make you ineligible for participating in the future.

West Virginia Consumer Sales Tax must be collected on all sales and remitted to the state. If accepted you must register your business with the WV Tax Department. 

Exhibitors who cancel after September 1st will not be refunded their booth fee.