6.  Method of Submittal, Proposers shall submit applications online via CallForEntry. Register at http://www.callforentry.org and follow the directions for registration and submitting material for this Call for Artists. The online application process will prompt you for all necessary documents and information.

              7.          Identification of Anticipated Potential Problems. Proposals should identify and describe any potential problems regarding the Project.

             8.         Evaluation Criteria and Scoring Process. The Evaluation Committee will review all Proposals received. Each evaluation criterion has been given a percentage based on its relative value. The requirements and each associated percentage are as follows:                 

• Relevant  Experience (50%)
• Project Approach and Concept Vision (50%)
• References (references are a mandatory minimum requirement, and the City may do its investigation, and the result of the investigation at any time during the solicitation process may result in a disqualification based on the City’s sole and absolute discretion)

             9.         Short List Selection.  An Evaluation Committee or individual(s) will be appointed by the City (the “Evaluation Committee”) to evaluate the Responses. The Evaluation Committee will include, but may not be limited to, City staff, a Planning Commissioner, a City Council representative, a representative from Cottonwood Residential, and representatives from the Millcreek Arts Council.

 The above criteria will be used to evaluate the Responses, and the Responses (“Short-Listed Proposers”) will be shortlisted based on qualifications. One or more short-listed Proposers will be invited to submit a Concept Vision for the Art Work.

            10.       Final Interview and Selection Process.

 Short-listed Proposers will be invited to participate in an interview (“Selection Interview” or “Interview”). Interviews will be held on a date to be determined after the Short-Listed Proposers are announced.

10.1.    Stipend. Short-Listed Proposers will be provided a $3,000 stipend prior to the submittal of a Concept Vision as described in Section 8.2 below.   

10.2.    Method of Presentation. Short-Listed Proposers shall provide a Concept Vision, to include at no more than three concept renderings and an illustrative site plan of the Concept Vision, prepared on 11” X 17” paper. The interview submittal shall include a narrative of the Concept Vision, to include a discussion on how the Concept Vision achieves the guiding principles of the City Center, which can be found on page 3.5 of the City Center Master Plan. Narratives shall not exceed three (3) 8.5” x 11” pages, double-sided, using a font of at least 10 points in size.          

10.3.    Interviews. Each Short-Listed Proposer will be allowed 30 minutes for the Interview, including time for questions and answers following a presentation. The method of presentation is at the discretion of the Short-Listed Proposer. Presentations shall not exceed 15 minutes in length.  The remainder of the time will be for questions and answers.        

10.4.    Final Selection. The Mayor or his designee will award the Project upon recommendation by the Evaluation Committee. Notwithstanding anything to the contrary herein, by submitting a Proposal, the Proposer acknowledges and agrees that the City may, at its sole discretion, use, adapt, or incorporate all or any portion of the Proposal materials, concepts, or designs into the final version of the project. Submission of a Proposal constitutes the Proposer’s consent to such use without expectation of additional compensation, credit, or ownership rights, except as may be expressly agreed to in a subsequent written agreement..

             11.       General Information.  

City reserves the right to reject any and all Responses. The City reserves the right to amend, modify, or waive any requirement this Request outlines. Response to this Request is at the Proposer’s sole risk and expense. All Proposers must comply with applicable federal, state, and local laws and regulations. Except for written responses provided by the contact person described below, the City has not authorized anyone to make any representations regarding the subject matter of this Request. All requests for clarification or additional information regarding this Request must be submitted in writing to the contact person described below, no later than January 9, 2025 at 5:00 pm local time. The contact person will endeavor to respond to such requests for clarification or additional information. If the contact person deems, in her sole and absolute discretion, that such response is of general applicability, his response, if any, will be posted on the City’s website at Millcreekut.gov (which constitutes a written response). Entities responding to this Request are encouraged to review such websites frequently. The City anticipates selecting one or more of the responding Proposers, but there is no guarantee that any responding Proposer will be chosen. Responses will be placed in the public domain and become public records subject to examination and review by any interested parties by the Government Record Access Management Act (Utah Code Ann. § 63G-2-101, et seq.). All materials submitted in response to this Request will become the property of the City and will be managed by the Government Record Access Management Act.

            12.       Terms of Contract. The successful Proposer will be required to contract with the City to provide the services described herein. If the selected Proposer and the City Attorney cannot negotiate an acceptable agreement, then another Proposer(s) will be chosen by the Mayor, or his designee, and negotiation will continue with such other Proposer(s) until an acceptable agreement is completed.    

             13.       Contact Person. For more information on the Proposal, contact Francis Xavier Lilly, AICP, Assistant City Manager, at flilly@millcreekut.gov, 1330 E Chambers Avenue, Millcreek, UT 84106. For American with Disabilities Act (ADA) accommodation, contact our ADA Coordinator at 801-214-2751 or adainfo@millcreekut.gov.