Call Description

I.  PROCUREMENT DESCRIPTION AND BACKGROUND

The City of Redmond (“City”) owns and operates Redmond Municipal Airport (a/k/a Robers Field) (“RDM”) located at 2522 Jesse Butler Circle, Redmond, Oregon 97756.  City is issuing this Request for Proposals – Redmond Municipal Airport Public Art Program – Terminal Expansion – Artwork Project (this “RFP”) to solicit qualified artists or artist teams to design, fabricate, create, produce, construct, deliver, and install works of art at six locations on the secure side of RDM’s terminal (the “Terminal”) beyond the Transportation Security Administration (“TSA”) checkpoint as part of City’s current RDM Terminal expansion project. 

This RFP includes the following attachments (Attachments A through G):

A.  Map and Renderings of Art Locations

B.  Sample Agreement

C.  Certificate of Non-Discrimination (must be submitted with Proposal)

D.  Tax Compliance Statement (must be submitted with Proposal)

E.  Authorization for Release of Performance Information and Waiver (must be submitted with Proposal)

F. Addenda Acknowledgment Form (must be submitted with Proposal)

G. VARA Waiver (must be submitted with Proposal)

In July 2025, City broke ground on a Terminal expansion project that will provide approximately 80,000 square feet of new Terminal area.  The project is anticipated to be completed in November 2027.  This RFP seeks Proposals concerning the design, fabrication, creation, construction, and installation of six site-specific public artworks, which will be integrated into the expanded Terminal area and other existing spaces on the secure side of the TSA checkpoint.  City intends to commission visually engaging, durable, and meaningful works that enhance the airport environment and embody the unique spirit of central Oregon.
 

City invites all qualified artists residing in the United States who are interested in providing these services (“Proposer(s)”) to submit a proposal in response to this RFP (a “Proposal”).  This RFP may be viewed at RDM, 2522 SE Jesse Butler Circle, Suite No. 17, Redmond, Oregon 97756.

II.  INTRODUCTION

A.  About the Airport Art Program

The RDM Public Art Program (the “Program”) is dedicated to curating an immersive and inspiring art experience that reflects the values, heritage, and identity of central Oregon from its indigenous and pioneering historical roots to its dynamic present.  City intends to procure works of art that create a memorable and lasting impression of both City and the broader central Oregon region with an aim to surprise and delight the viewing public.  The Program features a mix of permanent and rotating artworks, seamlessly integrated into public spaces both outside and throughout the Terminal.  Artists are key collaborators in the Program, selected for their creativity, craftsmanship, and ability to reflect the spirit of central Oregon through their work.  Whether producing permanent or rotating pieces, artists contribute to a vibrant and welcoming environment for travelers while aligning with the Program’s values of innovation, inclusion, and regional storytelling.

The Program values cultural authenticity and is committed to ensuring that works representing a specific culture or tradition are created by artists with lived experience, heritage, or meaningful connection to that culture.  The Program’s goal is to honor diverse voices and ensure that every commissioned work reflects authenticity, integrity, and respect.

B.  Pre-Proposal Conference

A pre-Proposal conference will be held on January 23, 2026 at 10:00 AM (PST).  The conference will be held in the RDM Conference Room on the first floor of the Terminal at 2522 Jesse Butler Circle, Redmond, Oregon 97756.  Prospective Proposers may attend the pre-Proposal conference in person or remotely online via Microsoft Teams (Meeting ID: 216 970 347 051; Passcode: BW9Yy7QL).  Attendance at the pre-Proposal conference is not mandatory.  

The purpose of the conference will be to discuss the requirements and objectives of this RFP, the Projects (as described below), and the Program, answer questions, and provide a networking opportunity for prospective Proposers.  A tour of selected Terminal areas will be provided for those prospective Proposers attending the pre-Proposal conference in person.  Statements made by City's officers, officials, employees, agents, and/or representatives at the pre-Proposal conference (including the tour) are not binding on City unless confirmed by written addendum. 

C.  Artist Services/Duties/Expectations

Proposers are encouraged to interpret regional themes through diverse media while prioritizing storytelling, discovery, and a sense of place.  Selected Proposers will be required to meet the highest standards prevalent in the respective Proposer’s industry in providing services under a contract resulting from this RFP.  City is seeking Proposers who have the qualifications, willingness, and capability to undertake the following: 

• Successfully complete one or more Projects described in Section III below.
• Interpret the vision of the Program through a unique artistic lens, drawing inspiration from central Oregon’s landscapes, history, culture, and communities.
• Produce original concepts tailored to a specific Terminal location, scale, and function while ensuring the artwork integrates meaningfully with the architectural and passenger experience, including contributing to wayfinding and ability to navigate the Terminal intuitively.
• Engage with stakeholders when appropriate, including presentations to the Panel (described below), City/RDM staff, consultants, contractors, and the local community.
• Collaborate with City/RDM staff, consultants, and contractors during the design development, engineering review, and installation phases.
• Ensure the highest artistic quality, originality of concept and artistic vision, craftsmanship, mastery of skills and techniques, and capability of artwork to engage the viewer.
• Ensure the feasibility, durability, and safety of the proposed artwork in a high-traffic public environment subject to security and operational requirements.
• Meet contractual requirements for deliverables, timelines, and documentation, including, without limitation, installation and maintenance instructions.
• Participate in publicity, signage, and educational materials when appropriate (e.g., artist statements, video features, and/or tours). 
   

D.  Art Selection Panel

City’s Art Selection Panel (the “Panel”) is comprised of local artists, art professionals, tribal and cultural representatives, RDM stakeholders, and City staff.  Panelists will include community members with experience or interest in visual arts, architecture, regional culture, and public service.

The Panel will play a key role in reviewing and evaluating Proposals, providing thoughtful input throughout the selection process, and recommending Proposers for commissioning.  The Panel’s mission is to help steward an inclusive, inspiring, and regionally reflective Program at RDM.  Panel members are selected and approved by the Redmond City Council (the “Council”).

III.  ART PROJECTS AND LOCATIONS

This RFP describes and illustrates six potential artwork locations within the prospectively expanded Terminal.  Proposers may submit a Proposal to complete and install an artwork at one or more of the below-described Terminal locations (a “Project” or “Projects”).  Artwork depicted within the locations described below is for illustrative purposes only and not intended to be prescriptive.  For additional Project images and location details please refer to the Map and Renderings of Art Locations attached hereto as Attachment A.

A.  Location 1: East Double Height Wall (Gates 1–4)

Type: Vertical wall, visible from both the first and second floors.

Approximate Dimensions/Area Description: Width: 46’-2”+/- 3”; height: 18’-10” +/- 3”;    6’-8” clear for the head height at stair, 5’-4” width, verified in field; 3’ to lighting fixture.

Audience: Departing and arriving passengers, RDM personnel.

Visibility: Highly visible for passengers arriving from Gates 5–11 or departing from Gates 1‑4. 

Traffic: Nearly all passengers traveling through the Terminal will encounter this location.

Lighting: Abundant natural light from east-facing second-story windows.

Notes: This location offers a dual level viewing experience ideal for work that engages viewers from multiple vantage points.  This area functions as a transitional space accommodating passengers deplaning and traveling to baggage claim.  It is also a hold room with seating.

B.  Location 2: Recomposure Area Curved Wall

Type: Large, curved wall above a ramp walkway beyond the post-TSA recomposure area leading from the ground floor to the first floor.

Approximate Dimensions/Area Description: Linear length: 91’-2” +/- 3”; rail height: 2’-8” +/- 3”; height at ground floor level: 9’-3” +/- 3”; height at first floor level: 5’-3” +/- 3”.

Audience: All departing passengers, some arriving passengers from Gates 5–11 (if using the skybridge), RDM personnel.

Visibility: Viewable from the first floor, second floor, and skybridge.

Traffic: High-traffic area with frequent contact from hands, bags, and wheelchairs.

Lighting: Filtered natural and interior lighting from ceiling.

Notes: This is a transitional space with high foot traffic and physical interaction.

C.  Location 3: Recomposure Platform

Type: Open vertical space from floor to ceiling in the rotunda on the first-floor level after the recomposure area.

Approximate Dimensions/Area Description: Width: 9’-4” +/- 3”; height: 21’-9” +/- 3”.

Audience: All departing passengers, some arriving passengers, TSA staff, and RDM personnel.

Visibility: Viewable from TSA security area, first and second floors, and the skybridge.

Traffic:  This is a transitional space visible after passengers finish moving through the TSA security check point.  This space is viewable from the post-TSA recomposure area and has high foot traffic.  If installed on the ground, this may be a high-touch area subject to contact with hands, bags, and wheelchairs.

Lighting: Filtered natural and interior lighting from ceiling.

Notes: Ideal for a suspended or tall vertical installation that can be appreciated from a multitude of levels and angles.

D. Location 4: Escalator Wall (First to Second Floor)

Type: Vertical wall alongside the escalator from the first to second floor.

Approximate Dimensions/Area Description: Width: 23’-8” +/- 2”; height at first floor level: 11’-7” +/- 2”.

Audience: Passengers using the escalator between floors, especially those traveling to/from Gates 5–11 or to the concessions at the end of the concourse.

Visibility: May also be seen by passengers visiting second floor concessions.

Lighting: Abundant natural light from east-facing windows.

Traffic: High-traffic area with frequent hand contact.

E.  Location 5: Top of Escalator – North Wall

Type: Three adjacent wall spaces on the second floor at the top of the escalator.

Approximate Dimensions/Area Description: Total width: 90’-6” +/- 2”; height: 7’-3” +/- 2”; 1’-2” between wall and column.  Left section width: 29’; left section height:  7’-3” +/- 2”.  Middle section width: 29’; middle section height:  7’-3” +/- 2”.  Right section width: 30’-8”; right section height: 7’-3” +/- 2”.

Audience: Passengers and personnel using the escalator, skybridge, and transition areas between first and second floors.

Traffic: High-traffic area with exposure to hands, bags, and wheelchairs.

Visibility: High visibility during vertical and horizontal movement through the Terminal.

Lighting: Abundant natural light from east-facing windows.

Notes: Proposals should include all three spaces at this location.

F.  Location 6: Restroom Niches

Type: Two walls adjacent to the men’s and women’s restrooms on second floor.

Approximate Dimensions/Area Description: Left side width: 14’-5” +/- 2”; left side height: 7’-3” +/- 2”; right side width: 13’-1” +/- 2”; right side height: 7’-3” +/- 2”.

Audience: Primarily passengers departing from Gates 6–11 and those using the restrooms.

Traffic: High-traffic area with exposure to hands, bags, and wheelchairs.

Visibility: High visibility to passengers traveling to/from gates and individuals using the adjacent restrooms, drinking fountain, and water bottle refill station.

Lighting: Abundant natural light from east-facing windows and west-facing highlight windows above.

Notes: Proposals should include both spaces at this location.  One wall includes a drinking fountain and water bottle refill station.

IV.  CURATORIAL THEMES

The Program focuses on broad regional themes that inspire and guide artwork selection.  Artworks should be designed in alignment with one or more of the following curatorial themes:

A.  Currents of Connection

Celebrating the visible and invisible forces that move through central Oregon – rivers, wind, wildlife, and the movement of people across time.  This theme also explores human relationships and the social fabric of the region – how community, culture, and connection shape our sense of belonging.  A reflection on both the literal and emotional currents that tie individuals to each other and to place.

B.  Rhythms of the Wild

Capturing the natural tempo of the central Oregon landscape – seasonal shifts, volcanic geology, wildfire ecology, and the instinctual patterns of wildlife.  Artwork consistent with this theme expresses the untamed energy and quiet power of the region’s vast, rugged terrain and ever-changing environment.

C.  Stories of the Land

Honoring the layered human history and ongoing narratives of central Oregon from its indigenous heritage to ranching traditions and contemporary community life.  This theme also embraces the culture of outdoor recreation – skiing, mountain biking, paddling, rock climbing – as expressions of how people interact with and are shaped by the land.  Artists are invited to interpret personal and collective stories rooted in place.

V.  PROGRAM BUDGET

A.  Budget Range

The total Program budget is $1,000,000 and will be divided between each of the six Project locations.  Budgets for each Project will vary depending on scale, material, and installation complexity.  Without any City obligation, anticipated Project commissions may range from $10,000 to $150,000.

B.  Payments and Schedule

Subject to final City contract approval, selected Proposers will enter into a formal contract with City.  Payments will be issued in phases based on Project milestones.  The following is an example and non-binding potential payment schedule for each Project:

1. Contract execution – payment of 15% of the Project price.
2. Final Project design approval – payment of 25% of the Project price.
3. Midpoint Project fabrication progress – payment of 30% of the Project price.
4. Project delivery and installation at the Terminal – payment of 25% of the Project price.
5. Final Project acceptance documentation – payment of 5% of the Project price.

VI.  ELIGIBILITY

This RFP is open to emerging and established artists and artist teams residing in the United States with a preference for artists with connections to central Oregon and the Pacific Northwest. 
Proposers must demonstrate the following (see Section IX below for a complete list of required minimum qualifications):

• Experience completing projects of similar scale and complexity.
• Proposed materials are durable, safe, Americans with Disabilities Act (“ADA”) compliant, and appropriate for the proposed location and a high-traffic airport setting.
• Ability to collaborate with City, stakeholders such as TSA, architects, engineers, and construction contractors.
• Capacity to meet required timelines.

Artists working in all media are encouraged to submit a Proposal.  City believes that powerful art comes from diverse experiences and fresh perspectives.  Whether or not you have formal training, your unique vision matters.  City encourages submissions from BIPOC, LGBTQIA+, and other historically underrepresented artists.  Your stories, identities, and creativity are vital to shaping a richer and more inclusive artistic landscape.

Application Requirements

VII.  PROPOSAL SUBMISSION REQUIREMENTS/INSTRUCTIONS

A.  Deadlines

Proposals must be submitted electronically online via CaFÉ at https://artist.callforentry.org/festivals.php no later than 11:59 PM (PST) on February 27, 2026 (the “Closing”).  To create a CaFÉ account and submit a Proposal, please visit https://artist.callforentry.org/register.php.  City will not consider any Proposal received after 11:59 PM (PST) on February 27, 2026.  City will also not consider any Proposal that is incomplete and/or submitted in an improper manner and/or format.

If a Proposer desires to compete for more than one Project, the Proposer must submit a separate Proposal for each Project location.

Timely submitted Proposals will be received and publicly opened by Leif Anderson, Airport Contracts and Properties Manager, at 2522 SE Jesse Butler Circle, Suite No. 17, Redmond, Oregon 97756, at 9:00 AM (PST) on March 2, 2026.  The public opening of Proposals may be viewed remotely online via Microsoft Teams (Meeting ID: 242 146 707 003 03; Passcode: Fr7fK6CA).

B.  Proposal Content Requirements

Proposals will be evaluated based upon the required information described in this Section VII.B and evaluated and scored as provided in Section IX below.  The following must be included with each Proposal:

1.  Letter of interest  

Please include the following in a letter of interest (maximum of one page):

• Introduce the Proposer and the Proposer’s interest in one of the six Projects.
• Highlight how the Proposer’s previous artwork connects to regional and cultural themes.

2.  Artist resume or curriculum vitae (“CV”)

The resume or CV should include the following (a maximum four pages):

• Relevant experience, education, exhibitions, and public commissions.
• Demonstrated ability to complete projects of similar scale and complexity to the proposed Project.
• Any experience collaborating with public employees, architects, engineers, construction contractors, and stakeholders.
• Demonstrated commitment to a broad local cultural representation.

If the Proposer is submitting a Proposal as an Artist team, please include the team/studio resume (four pages maximum).  If a team/studio resume is not available, please combine the individual resumes of each team member into one document.

3.  Artist Portfolio

Please include the following with the portfolio submission:

• Up to ten images or videos of the Artist’s past work.
• A numbered list corresponding to the submitted images/videos that includes the artwork title, date, medium, dimensions, and narrative description (two pages maximum).

4.  References

Please include contact information for three professional references with direct experience working with the Proposer.  Provide name, title, mailing address, email address, and telephone number, as well as the project name or brief description of the project in which the Proposer worked with the professional reference person.  City reserves the right to contact any past or current Proposer clients even if not listed as a reference.

5.  Location-Specific Project Proposal

Please include the following with each Proposal:

• Concept narrative describing the proposed artwork for the particular Project location.
• Describe the Proposer’s approach to the Project, including the anticipated creative process and how the Proposer plans to collaborate and coordinate with City/RDM staff, TSA, architects, engineers, construction contractors, and stakeholders.
• Preliminary visuals or sketches.
• A description of the intended materials, colors, and surface treatments.
• The anticipated method of fabrication and installation of the proposed artwork.
• Any technical, architectural, engineering, and/or material considerations, including art medium, size, weight, weight distribution, electrical, lighting, mounting, maintenance, cleaning, installation, and structural support requirements.

6.  Estimated Budget and Timeline

Please include a detailed and realistic Project budget to demonstrate feasibility, value, and understanding of Project requirements.  A turnkey budget is required, meaning selected Proposers are responsible for managing the entire scope of the Project within the proposed budget.  Proposed budgets must be inclusive of all costs and expenses associated with the design, creation, fabrication, construction, delivery, and installation of the proposed artwork, including:

• Travel: Site visits, installation trips, lodging, and per diem.
• Artist’s fees: Costs related to the design, fabrication, construction, transportation, and installation of the proposed artwork.  
• Permitting/Engineering: Provide a detail of costs and expenses related to any permitting and/or engineering required for the proposed artwork (if required for complex or structural works).
• Documentation: Professional photos of the final artwork for City use and public record.
• Contingency reserve: Recommended 10% of total budget. 

Also, please include a timeline for the design, creation, construction, fabrication, delivery, and installation of the proposed artwork.  City presently anticipates that artwork will need to be installed no later than October 30, 2027 (this date is subject to change).

7.  Attachments

The following completed attachments must be submitted with a Proposal.

• Attachment C – Certificate of Non-Discrimination
• Attachment D – Tax Compliance Statement
• Attachment E – Authorization for Release of Performance Information and Waiver
• Attachment F – Addenda Acknowledgement Form
• Attachment G – VARA Waiver

Eligibility Criteria

VIII.  SELECTION PROCESS 

Proposers must meet the minimum qualifications and complete all Proposal submission requirements.  

A.  Phase One:  Review of Completeness and Eligibility

Proposals will be reviewed for completeness.  In addition, Proposals and/or Proposers, as applicable, will be evaluated for eligibility as described in Section VI above and minimum qualifications as described in Section IX below.  Incomplete Proposals and Proposals/Proposers not meeting the eligibility requirements and minimum qualifications will not be considered.   

B.  Phase Two:  Selection of Finalists

The Panel will be convened and may select one to three finalists (the “Competitive Range”) for each Project location described above.  The Panel will evaluate and score each Proposal according to the evaluation criteria described in Section IX below.  A maximum score of 20 points is possible for each Proposal.  The finalist(s) for each Project location will be selected based upon the Proposal(s) receiving the highest overall score(s).  City will provide notice of selection of finalists for each Project location (i.e., the Competitive Range) via Bid Locker at https://bidlocker.us/a/redmondoregon/BidLocker.  To receive notice of the Competitive Range, Proposers must register for an online Bid Locker account (free of charge) and create a vendor profile at https://bidlocker.us/Home/bidlockerus.

C.  Phase Three:  Architectural/Engineering Review and Budget Impact Analysis

Each finalist Proposal will undergo an architectural/engineering and budget impact analysis (“A/E and Budget Analysis”) to assess the feasibility of each Proposal, which will include a determination as to whether the proposed artwork will require Terminal engineering, construction, and additional City financial expenditures.  City may provide questions and/or request additional information from Proposers in order to assist City with its A/E and Budget Analysis.  If City determines that a proposed artwork  would cause the Terminal expansion project budget to be exceeded, cause City to incur undesired additional financial expenditures, or would otherwise interfere with the Terminal expansion project and associated deadlines, the Proposal will be removed from further consideration.  City may then select a new finalist with the next highest scored Proposal for additional consideration and potential award of a contract.  City will directly notify each finalist Proposer of the results of the A/E and Budget Analysis via email or other written method.

D.  Phase Three:  Finalist Interviews (Optional)

If more than one finalist is selected for a Project location, City may convene the Panel to interview finalists and recommend one Proposer (or Proposer team) for award of a contract concerning the respective Project.  If only one finalist is selected for a Project location after Phase Three, City will not conduct interviews for that Project but will instead provide notice of intent to award a contract for the respective Project location via Bid Locker at https://bidlocker.us/a/redmondoregon/BidLocker.  To receive City’s notice of intent to award a contract for a respective Project location, Proposers must register for an online Bid Locker account (free of charge) and create a vendor profile at https://bidlocker.us/Home/bidlockerus.  If City conducts interviews of finalists in the Competitive Range for one or more Project locations, City will provide questions to the finalists prior to interviews, which will include a statement of the assigned point allocations for each question.  The interviews will be evaluated according to responsiveness, quality of information, and ability of the Proposer to articulate answers to questions that demonstrate, without limitation, the following: competency, skill, relevant experience, and Project understanding, as applicable.  Interview points will be assigned accordingly based upon the point allocation for each question provided by City in advance of interviews.  A maximum score of 20 points is possible for each Proposer interview.  A maximum score of 40 points (20 points [Proposal], plus 20 points [interview]) is possible for those finalist Proposers who are selected to participate in interviews (if any).

E.  Phase Five:  Artist Selection for Contract Award

Subject to the results of the A/E and Budget Analysis, the Panel will select one Proposer for each of the six Project locations based upon either (1) the highest Proposal score (maximum of 20 points); or (2) if interviews are conducted for a Project location, the highest cumulative Proposal score (maximum of 20 points) and interview score (maximum of 20 points).  Each selected Proposer will be recommended for contract award to the Council.  Council approval is required before a Project contract will be awarded to any Proposer.

IX.  EVALUATION CRITERIA

The Panel will review, evaluate, and score Proposals according to the selection criteria and assigned points below.  If interviews are conducted, they will be evaluated and scored as described in Section VIII.D above.

X. CONTRACTUAL REQUIREMENTS

Selected Proposers will enter into a formal contract with City subject to legal review and City approval.  The awarded contract(s) will be in form and contain provisions substantially similar to the sample agreement attached to this RFP as Attachment B (Sample Agreement).
Selected Proposers will be required to work closely with City/RDM staff and Terminal expansion project contractors.  Selected Proposers will develop final designs, undergo technical reviews, and complete artwork creation, fabrication, construction, and installation.
City is committed to working with artists in a collaborative and supportive way to ensure all artwork contributes meaningfully to the RDM experience.

XI. PROCUREMENT TIMELINE

The following is an anticipated procurement schedule; however, the scheduled dates and times are subject to change.  City reserves the right to extend and/or change any of the scheduled dates and times provided herein at its sole discretion.  Proposers will be notified of any extensions, changes, or updates via Bid Locker at https://bidlocker.us/a/redmondoregon/BidLocker.  To receive notifications, Proposers must register for an online Bid Locker account (free of charge) and create a vendor profile at https://bidlocker.us/Home/bidlockerus.

Schedule of Events

XII. QUESTIONS

All questions concerning this RFP must be submitted online via Bid Locker at https://bidlocker.us/a/redmondoregon/BidLocker.  The contact person for questions is Jodi Low, Customer Service and Administrative Supervisor.

City’s answers to questions concerning this RFP will be posted online via Bid Locker at https://bidlocker.us/a/redmondoregon/BidLocker by February 20, 2026.  To submit questions and receive City’s answers to questions, Proposers must register for an online Bid Locker account (free of charge) and create a vendor profile at https://bidlocker.us/Home/bidlockerus.