Call Detail
Honolulu MOCA Art in City Buildings for Waianae Police Station Replacement, Amended
550 South King St. Room 203
Honolulu, HI 96813


Contact Email: tlaitila@honolulu.gov
Call Type: Public Art
Eligibility: Unspecified
State: Hawaii
Entry Deadline: 1/13/16
Application Closed
Number of Applications Allowed: 3

REQUIREMENTS:
Media
Images - Minimum: 0, Maximum: 6
Total Media - Minimum: 0, Maximum: 6
I.    Overview
The City and County of Honolulu Commission on Culture and the Arts desires to commission a work of art for the Waianae Police Station Replacement building, 85-939 Farrington Highway, Waianae, Hawaii 96792. One location has been designated to receive art. This request for proposals is open to all artists, or artist teams, qualified to work in the City and County of Honolulu. The budget for this project is $80,000. Application deadline is January 13, 2016.

II.    Waianae Police Station Replacement History and Description
The Waianae Police Station Replacement building is being built to replace the former police station at 85-939 Farrington Highway, Waianae, Hawaii 96792. The project site is located on the west side of Farrington Highway, between its intersections of Waianae Valley Road and Bayview Street, in Waianae, Oahu, Hawaii. The site is bordered on the north by Bayview Street; on the east by Farrington Highway; on the south by L&L Hawaiian Barbeque Restaurant; and on the west by undeveloped parcels. The new building will be two stories tall, approximately 118 by 120 feet in plan, and is scheduled for completion in August 2015. The police station replacement will service the leeward coast of Oahu, Honolulu Police Department’s District 8, and is situated in the middle of the western coast of the island of Oahu. The building’s architect is Architects Hawaii Limited.

III.    Commission on Culture and the Arts
Founded in 1968, the Commission on Culture and the Arts was established; to assist the City in attaining national preeminence in culture and the arts; to assist the City in the preservation of the artistic and cultural heritage of all its peoples; to promote a community environment which provides equal and abundant opportunity for exposure to culture and the arts in all its forms; and to encourage and provide equal opportunity for the development of cultural and artistic talents of the people of Honolulu. 

Art in City Buildings, a program under the Commission on Culture and the Arts, sets aside an amount equal to not less than one percent of the construction phase appropriation for the original construction of any City building for the acquisition of works of art. The Art in City Buildings program is managed by the Mayor’s Office of Culture and the Arts.

IV.    Artwork Goals
The goal of this artwork project is to tell a story of the Waianae, Oahu area and enhance the exterior of the Waianae Police Station Replacement building.

V.    Artwork Location/Description
The artwork project location is established as the decorative band area, which covers an area 65 feet wide by five feet high, between the first and second floors on the building’s east elevation. The artwork may be a fresco, frieze, mosaic, mural, sculpture, or other wall-mounted work of art that is permanently installed; and must be of a durable material.

For images of the project location please visit http://www1.honolulu.gov/moca/news.htm.

VI.    Budget
The budget for the artwork project is $80,000, all-inclusive. The budget shall cover all costs of the project to include but is not limited to: artist’s fees, travel, fabrication, installation, documentation of artwork, signage, taxes, and insurance.

VII.    Artist Eligibility
All artists able to qualify to work for the City and County of Honolulu shall be considered. The City and County of Honolulu encourages professional artists new to the field of public art to apply. The City provides equal opportunity for applicants, promotes equal access to users of City facilities and services, and works to eliminate discrimination in all aspects of City services and public accommodations.

To work for the City and County of Honolulu and to receive any payment all artists must be registered with the City and County of Honolulu’s Vendor Self Service System and must obtain a Vendor Number. Artists may register with the Vendor Self Service System on-line at www5.honolulu.gov/webapp/vss/Advantage. In addition, to be awarded the commission, the artist must be registered to do business in the State of Hawaii and be deemed compliant on the State of Hawaii Compliance Express (HCE) system, online at http://vendors.ehawaii.gov. Vendor Numbers can be applied for after finalist notification to receive honorarium payment; HCE registration must be completed prior to awarding of the commission.

All artist applicants must attest that they are eighteen years of age or older and the materials submitted are authentic representations of their work.

VIII.    Application Requirements
Applications must be submitted using the CallforEntry.org™ (CaFÉ™) online application system managed by the Western States Arts Federation (WESTAF). Artist applicants will be required to create a username and password and set up a personal account at www.callforentry.org. There is no charge to artist applicants for using CaFÉ™, and there is no charge to apply to the Request for Proposals. Following successful set up, all interested artist applicants will be granted full access to the detailed application.

Interested artist applicants must submit the following:

1.    Letter of interest. The letter should explain the artist’s interest in the project, approach to creating public art, and any past relevant experience. The letter must not exceed 4,000 characters.
2.    Artist attestation that they are eighteen years of age or older, that materials submitted are authentic materials of their work, and the information submitted is true and correct to the best of his or her knowledge.
3.    Professional resume. Resume should not exceed two pages for artist; attached file must be no larger than 2mb and in txt, pdf, or doc format only.
4.    References. A list of at least three professional references that include names, mailing addresses, email addresses, and telephone numbers. The references must not exceed 2,000 characters.
5.    Project proposal. The project proposal should include the project description and a materials list, and must not exceed 5,000 characters.
6.    Preliminary budget and projected timeline. This budget and timeline should outline the project expenses and work schedule, and must not exceed 2,000 characters.
7.    Project illustrations. A maximum of two images should depict the project proposal; files must not be larger than 2mb, and pdf or jpg format only.
8.    Additional visual support materials. Artists may submit up to six additional images; an annotated image list must accompany the submitted images and must include the artist’s name and a brief description of each image stating its title, date, medium, size, location, and if a commissioned project, the commission budget; list must not exceed 2,000 characters; image files shall be from the artist applicants CaFÉ™ account.

Please note:

•    Submissions outside the CaFÉ™ online application system will not be accepted. Application by facsimile, mail, or walk-in is not acceptable.
•    Artist teams may apply with a project proposal under the lead artist with each team member contributing to the letter of interest, resume, and references. If applying as an artist team, the artist team must be declared in the Letter of Interest.

IX.    Deadline
All applications must be submitted by 7:59 pm (Hawaii Standard Time) on January 13, 2016 on the CallforEntry.org™ (CaFÉ™) online system at www.callforentry.org. Applications submitted after this time shall not be considered. It is the responsibility of the submitting artist to ensure that the application is complete.

CaFÉ™ closes the application at midnight Mountain Standard Time (7:59 pm Hawaii Standard Time/11:59 pm Mountain Standard Time). Technical support is available until 1:00 pm HST/5:00 pm MST. If you are a first time user of CAFÉ™, please allow adequate time to learn the use of the system. It is recommended that the artist applicants complete their applications at least twenty-four hours prior to the deadline.

X.    Selection Process
Each applicant should demonstrate artistic excellence, evidence of working in the field of public art, and knowledge of Hawaii, Oahu, and specifically the Waianae area. All received applications shall be reviewed by the Art in City Building for the Waianae Police Station Replacement Committee consisting of members of the Commission on Culture and the Arts, staff from the Mayor’s Office of Culture and the Arts, the Department of Design and Construction, and the Honolulu Police Department. Three finalists will be selected and they may be contacted to present their proposals at a meeting of the Commission on Culture and the Arts. All finalists will receive a $400 honorarium. The final selection for the commission award shall be made by the Commission on Culture and the Arts at their meeting in July 2016. 

•    Submission deadline: January 13, 2016, 8:00 p.m.
•    Committee review: February through March 2016
•    Finalist notification: April 2016
•    Commission selection: July 2016

The Commission on Culture and the Arts reserves the right to reject any or all applications, in whole or in part, and to modify or terminate the application process or the selection process if the Commission finds there is a cogent and compelling reason to do so.

XI.    Inquires
All questions regarding this Request for Proposals should be directed to:

E. Tory Laitila, Registrar
Mayor’s Office of Culture and the Arts
550 South King Street, Room 203
Honolulu, Hawaii 96813
Telephone: (808) 768-4105
E-mail: tlaitila@honolulu.gov
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