City of Overland Park Kansas Call for Artists - City Hall Renovation Project

Project Overview:  The City of Overland Park is renovating City Hall and art will be a key component. The City will be purchasing wall mounted art for the interior public spaces including a statement piece for the atrium ceiling and one non-monumental out of doors element. Art sought will either reflect the precision associated with city planning, or our area’s beauty and our citizenry.

Site Location:  Overland Park City Hall is located at 8500 Santa Fe Drive. Business hours are Monday through Friday from 8am to 5pm. Artists and gallery representatives wishing to see the public space may do so during these times, however be advised as renovation work progresses some of these areas will be off limits. To schedule an appointment for a walk through contact Julie Bilyea at 913-344-8656.

Budget:  Total budget for all acquisitions and installation is $100,000

See website for detailed images, elevations and photographs of site.

Time Line for Submission review:
Deadline for Submissions: August 30, 2017
Jury Dates: September 1 - October 1, 2017
Committee Recommendation: October 10, 2017
Artist advise of recommendation to acquire: October 11-14, 2017
Revies for final approvals by Governing Body: November 2017
Acquisitions and Commissions: December 2017 - 2018

https://www.opkansas.org/wp-content/uploads/Call-for-Artists-City-Hall-Project-Overland-Park-Kansas-Google-Docs.pdf

Installation Sites and Specifications:

Art Site #1 City Hall Entrance Exterior Element (Primary)  Location - Exterior City Hall Entrance, North side

This space is adjacent to the entry of City Hall and included the three flag poles of the United States, State of Kansas and City of Overland Park. It also includes a bench and planting area. Welcome options for this outdoor element would be functional art that enhances the space while obscuring an unsightly access to the basement and gas/water meter. Proposals for this piece must include budget costs for installation and weight. See pdf for dimensions and photographs.

Art Site #2 City Hall Lobby (Primary)  Location - City Hall Main Entrance

This space greets all who have business with the City of Overland Park, Kansas. The north wall features floor to ceiling windows and doors to a two story atrium with adjoining skylight. The ceiling height reaches 21 feet 3 inches and is flanked by curving walls. The area under the second floor landing reached a ceiling height of 8 feet 10 inches. The western wall includes a curved staircase leading to the upper level that is lined with windows looking out over the lobby. This location offers a multi-level view of a ceiling and wall mounted statement installation. Space between floor and 10 feet up are regularly used for displays and information regarding meetings in City Hall and should not used for installation. Atrium skylight is 909 cubic feet, volume from 10 feet to above finish floor to main ceiling plane is 6582 cubic feet. Columns and foyer entry box noted in picture to be removed in remodel. Proposals for this piece must include budget costs for installation and weight. See pdf for dimensions and photographs.

Art Site #3 City Hall Lobby. (Primary)  Location - City Hall Staircase

The staircase leading to the second floor is an open design. Any art placed on the curving wall (Wall measure = 17 feet 6.25 inches) will be seen from the first floor and the second floor landing and lobby areas. See pdf for dimensions and photographs.

Art Site #4 City Hall Conference Room (Primary)  Location - City Hall Conference Room

Main room for public hearings, committee meetings and presentations. Smart wall will be on southwest wall closest to the round council chamber. See pdf for dimensions and photographs.

Placement for the southeast wall (Wall measure = 23 feet 10 inches.) Placement to be above chair height and no higher than 8 inches from ceiling.

Art Site #4A, City Hall Conference Room (Optional)  Location - City Hall Conference Room

Placement for the northeast wall (Wall measure = 18 feet 9 inches.) Placement to be above head height and no higher than 8 inches from ceiling.

Art Site #5, Main Corridor Outside Council Chambers (Primary)  Location - Council Chamber Entry Corridor

This corridor leads to the City Hall Council Chambers which houses all meetings of the Governing Body as well as public hearings, presentations and other high profile aspects of City governance. See pdf for dimensions and photographs.

Placement for the north walls facing the curved council chamber wall (Wall measures = 8 feet 10 inches and 8 feet 11 inches.) Placement to be above three feet high and no higher than 5 inches from ceiling.

Art Site #5A, Main Corridor Outside Council Chambers (Optional)  Location - Council Chamber Corridor, West side

Placement for the west wall at secondary council entry doors (Wall measures = 6 feet 2 inches.) Placement to be above three feet high and no higher than 5 inches from ceiling.

Art Site #6, City Offices Waiting Room (Primary)  Location - City Offices Waiting Room Northeast wall

This space leads to the Mayor and City Manager’s offices as well as to other interior spaces for meetings and offices. It is north of the kitchen and south of reception. See pdf for dimensions and photographs.

Wall measures = 11 feet 8 inches. Placement to be above four feet high and no higher than 8 inches from ceiling.

Art Site #6A, (Optional)  Location - City Offices Waiting Room Southeast wall

Wall measures = 11 feet 8 inches. Placement to be above four feet high and no higher than 8 inches from ceiling.

Expectations and Limitations:

1. Artists and galleries may apply for some or all planned installations.

2. Installation is only required for the statement piece and the outdoor element.

3. Sites itemized in this call are not limited to a single piece or artist.

4. Non-traditional art is welcome provided appropriate protections are recommended and priced.

5. Paintings, photographs and other two dimensional submissions are not to include frames.

6. Art that requires a pedestal or floor space will not be considered due to spatial limitations.

7. All art must be appropriate for a public government building.

Response Requirements:

All submissions must be received via www.callforentry.org by August 30, 2017.

Galleries and consultants seeking to propose the entire collection must still submit electronically via www.callforentry.org by August 30, 2017. All submission information requirements apply.

Submission information will include high resolution images in jpg or gif format and the following information:

1. Images of the art or in the case of proposed commission a sketch of the design element with colors and dimensions noted.

2. Sizes for all dimensions in inches and weight in pounds of the piece(s)

3. Recommended location of piece

4. Detailed mounting information and/or installation criteria

5. Recommended protection products (if needed)

6. Itemized budget or pricing information (two dimensional works should not include framing)

7. Artist vitae including previous commissions and collection acquisitions

8. Statement regarding piece of art submitted: creation of, themes, messages, inspiration, process​

Terms and Conditions:
An application for this Call for Artists constitutes acceptance of the terms and conditions outlined in this Call for Artists. The City is not responsible for loss of or damage to materials included with any application submitted. Applications submitted become public information pursuant to the provisions of the Kansas Open Records Act.

The artist awarded a commission or an offer to acquire will be notified based on the above schedule. The City and the artist, or the artist’s designated representative, will then negotiate an agreement that includes allocation of funds, scope of work, schedule, expectations of engineering specifications and sealed schematics, if applicable. If unable to reach an agreement, the City may terminate negotiations and commence negotiations with the second-ranked artist, and so forth.

The City does not enter into any agreements where it is required that the City indemnify the other party. As a Kansas municipal corporation, the City will not enter into any agreements where it is subject to the laws of any other state other than the state of Kansas.

This Call for Artists does not obligate the City to enter into an agreement, to pay any costs incurred in the preparation of the proposal to this Call for Artists or in subsequent negotiations, or to produce an agreement for the project. The City reserves the right to reject any or all applications, re-issue the Call for Artists or procure service by other means.

No artists’ images will be used by the City for marketing or other purpose unless written permission is obtained from the artist(s).

Application Requirements

Eligibility Criteria

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