Work Sample Requirements Images |
Minimum:Min. 3,
Maximum:Max. 12
Total Samples |
Minimum:Min. 3,
Maximum:Max. 12
Call Type: Public Art Eligibility: National State: Colorado Event Dates: 1/1/18 - 1/1/18
Request For Proposals
Project:
Longmont's Art in Public Places (AIPP) Commission is accepting submissions from artists or teams of artists who wish to be considered for a permanent installation to be located along the St. Vrain greenway. Art in Public Places is a program of the City of Longmont and is administered under the Longmont Museum in Longmont, Colorado.
History of Art in Public Places:
City Council proposed and ratified an Ordinance in 1988 which allocates 1% of City Capital Improvement Projects to a special Art in Public Places fund. Since that time, AIPP has built a collection of more than 70 permanent public art installations throughout the City. That collection can be seen here www.longmontcolorado.gov/aipp.
In 2006, AIPP proposed an Ordinance revision to allow for temporary or loaned artwork, resulting in the Art on the Move program. Since that time, Art on the Move has borrowed and exhibited more than 75 works of art from Colorado artists, which has proven extremely successful in exhibiting "more" artwork, attracting more (Colorado) artists and providing greater visibility and diversity to the Longmont community and their visitors.
And in 2011, AIPP added Shock Art to its programs. Collaborating with Longmont Power and Communications, each year five to seven electrical boxes are identified to be painted by local artists, who are selected through a community voting process.
Scope of Project:The donors of the funds for this project have two requests for this project: bronze (medium) and nature (theme). The intention is to add the selected sculpture to the permanent collection and place along the St. Vrain greenway. We are seeking a bronze sculpture with a “nature” theme with pedestal/installation and delivery costs included.
The City of Longmont is located approximately ten miles east of the Rocky Mountain foothills, 35 miles northwest of Denver, and 12 miles northeast of Boulder. The population of approximately 97,000 represents a diversity of cultures, including Anglo, Hispanic, Asian, African American, and American Indian. Longmont’s roots are in agriculture. As the City has grown, its economy has diversified to include high-tech manufacturing and many service industries.
Longmont is undergoing a surge of growth, which has greatly increased the real estate values and put it on the map as a true destination. Thirteen craft breweries and several distilleries call Longmont home, and an abundance of restaurants, galleries, and coffee shops provide opportunities for all seeking “indy” experiences and unique opportunities.
Project Description:
Funds to complete this project have been generously and anonymously donated by a couple who has deep roots in Longmont. Their request is simple. They like bronze. And they have a deep appreciation for nature. They are inspired by their evening walks. Along the three miles of walking trail, they encounter the St. Vrain River, several ponds (among them Golden Ponds, named after Stuart Golden, a former leader in our Community, and Fairgrounds Lake) as well as a plethora of wildlife (deer, fox, raccoons, osprey, ducks, eagles, a variety of birds, snakes, and, of course, dogs and people).
Project Specifics:
This project must adhere to the 2002 AIPP guidelines for bronze sculptures: “where artwork may be one of a number of castings, the AIPP Commission is seeking a number within the original number of castings. No sculpture in its entirety shall be intentionally duplicated within 100 miles of Longmont.”
AIPP retains a bronze conservator who treats each of the bronzes in the collection on an annual basis. Conservation recommendations must be provided by the artist to the City as part of process to ensure sufficient funds are set aside for such work.
Submission Requirements:
Artists may submit up to three (total) works, and up to twelve images total (up to four images of one piece).
Timeline:
December 2017 — Call to artists
January 21, 2018 - submissions due
February 2018 – Winner announced
Early Summer 2018- Delivery/Installation
Budget:
Up to $20,000 is available for an artist or team of artists. This amount includes all fees for the design, materials, fabrication, transportation, and installation of artwork; artists’ insurance (see below); and any miscellaneous expenses that may be incurred relating to site preparation and licensing fees. AIPP may be able to assist with additional landscape costs.
The selected artist will be required to provide proof of insurance within 30 days of notification of winning the commission. Insurance must be obtained as follows:
“The Artist shall obtain and maintain for the full period of the Contract: Commercial General Liability insurance including bodily injury, property damage, personal injury, contractual liability and products/completed operations coverage, and automobile liability insurance covering bodily injury, property damage and personal injury, with limits of no less than $1,000,000 per occurrence.
Eligibility:
Any practicing visual artist residing in the United State may apply. Students pursuing graduate or undergraduate degrees in fine art are eligible and encouraged.
The AIPP Commission encourages artists from all cultural, ethnic, and economic backgrounds to apply.
Artists will be required to maintain a close working relationship with the City of Longmont staff person, the Art in Public Places Commission, the selection panel(s), and the community. This may include participation in various meetings related to the art project.
Artists wishing to collaborate as a team on a project may do so, submitting up to 10 images total and a resume for each artist.
Selection Process:
A selection panel, which may be comprised of community members, artists, and City staff, will review all submissions. Selection criteria include quality and innovation, timelessness, compatibility with the site, permanence, and public safety. The selection panel, assisted by the AIPP Commission, will select the artwork based on the aforementioned criteria and the budget. Three finalists may be selected in the process. There would not be an in person presentation required, though follow up questions may be posed.
Deadline:
Applications will be accepted through callforentry.org and must be received by January 21, 2018
Inquiries:
Information beyond the scope of this proposal will not be available until after the artist or team of artists is selected.
Additional information regarding the City of Longmont and the Art in Public Places program may be obtained at these websites:
THIS Contract is between the City of Longmont, Colorado, a municipal corporation (City), and [Type Artist's first and last name, then press f11 to proceed] (Artist), whose address is [Type Artist's address, then press f11 to proceed].
WHEREAS, the City of Longmont Art in Public Places Commission (AIPP), has selected a [Type category of art project, i.e., sculpture, then press f11 to proceed] by the Artist to be installed at [Type location where art project will be installed, then press f11 to proceed], and
WHEREAS, the Artist is willing to furnish such artwork on the terms hereinafter set forth.
NOW, THEREFORE, it is agreed as follows:
1. The Artist agrees to design, fabricate, deliver and install [Type description of art project, then press f11 to proceed] (“Project”).
2. The Project shall not differ significantly in the scope, design, color, size, material, or texture from the proposal made by the Artist to the AIPP [Type any plans or drawings to be incorporated into Contract (such as "pursuant to the drawings attached hereto as Exhibit A and incorporated herein"); then press f11 to continue; if none, delete this prompt and press f11 to proceed] without prior written approval of the City.
3. The City agrees to pay the Artist $[Type money amount City has agreed to pay the Artist, i.e., $37,500, then press f11 to proceed] for the completed and installed Project as follows:
a. $[Type money amount Artist will receive upon execution of this Contract by both parties, then press f11 to proceed] to be paid upon execution of this Contract by both parties;
b. $[Type money amount Artist will receive upon submission of plans and approval by City, then press f11 to continue; if plans not required, delete this prompt and press f11 to proceed] upon submission by Artist and approval by City of plans stamped by licensed professional engineer and certification by the engineer that the Project is structurally sound; approval of the plans by the City does not relieve the Artist from constructing a structurally sound Project;
c. $[Type money amount Artist will receive upon completion and AIPP approval of the art project, then press f11 to proceed] upon completion and AIPP approval of the colors and placement in the designated location at the [Type location where art project will be installed, then press f11 to proceed]; and
d. $[Type money amount Artist will receive upon installation and completion of the Project and receipt of slides and photographs] upon installation and completion of the Project, receipt of slides and photographs, receipt of maintenance instructions, and final acceptance of the Project by the AIPP.
4. The Artist will complete and install the Project between [Type range of dates Artist will complete and install the art project, i.e., February 1, 2001 to May 31, 2001, then press f11 to proceed], which time may be extended in the event of delays in payment by the City or other delays caused by events beyond the control of the Artist, with prior approval in writing by the AIPP Administrator.
5. Upon final installation and completion of the Project, the Artist shall furnish the City with the following photographs of the Project as installed:
• Two sets of three 8" x 10" black and white glossy prints and the negatives of the Project, taken from each of three different view points.
• Ten digital photos formatted as follows:
• Size: 5” x 7” (or larger)
• Resolution: 300 dpi (dots per inch)
• Color: RGB or CYMK
• File format: JPEG (highest quality required) or TIFF
6. The Artist guarantees all parts and workmanship for a period of three years after final acceptance of the Project and will replace any defective parts or rework any defective craftsmanship in a timely fashion at no cost to the City except as provided below. The Artist shall not be responsible or held liable for any damage to the Project, its surfaces or environment by the City's personnel, visitors or others that are beyond the control of the Artist.
While the Project is designed to be relatively maintenance free, [Type organization or entity that will assume responsibility for minor maintenance, then press f11 to proceed] will assume responsibility for minor maintenance, including periodic cleaning as necessary to remove the buildup of dust, dirt and grime in order that the Project does not become an eyesore to its environment or a detriment to the good reputation of the Artist.
7. The Artist is responsible for all costs of materials and workmanship for the delivered, finished and installed Project.
8. The Artist shall acquire and maintain insurance as follows:
a. The Artist shall not begin any work on the Project until the Artist proves to the City that he has obtained, at his/her own expense, all required insurance. The insurance must have the approval of the City as to coverage limits and form. All policies must be of the occurrence form, unless approved by the Risk Manager. Deviation from this requirement obligates the Artist to submit complete copies of proposed claims made policy and endorsements with the certificate of insurance.
b. The Artist shall obtain and maintain for the full period of the Contract: Commercial General Liability insurance including bodily injury, property damage, personal injury, contractual liability and products/completed operations coverage, and automobile liability insurance covering bodily injury, property damage and personal injury, with limits of no less than $1,000,000 per occurrence.
c. As evidence of the insurance coverage required by this Contract, prior to the effective date of this Contract, the Artist shall furnish a certificate of insurance to:
City of Longmont/Longmont Museum
400 Quail Road
Longmont, CO 80501
Attention: AIPP Administrator
The certificate will name the City, its officers, agents and employees as Additional Insured. Insurance coverage required under this Contract shall be obtained from insurance companies authorized to do business in the State of Colorado. If the Artist is self-insured under the laws of the State of Colorado, the Artist shall provide appropriate declarations of coverage.
d. The Artist shall not cancel, materially change, or fail to renew insurance coverage. The Artist shall notify the AIPP Administrator of any material reduction or exhaustion of aggregate limits. Any insurance bearing any adequacy of performance shall continue for one year after completion of the Contract. If any policy lapses or is canceled and the Artist fails to immediately procure other insurance as specified, the Artist shall be deemed to have breached this Contract.
e. The Artist agrees to allow and assist the AIPP Commission to purchase a life insurance policy in a form acceptable to the City's Risk Manager on the Artist's life for at least the amount of the Artist’s fee, and valid for the term of the Contract and warranty period. The policy shall name the City of Longmont as the sole beneficiary.
f. Nothing contained in these insurance requirements is to be construed as limiting the extent of the Artist’s responsibility for payment of damages resulting from Artist’s operation under this Contract.
9. The Artist shall perform all work under this Contract as an independent contractor and not as an agent or employee of the City. The Artist shall not be supervised by any employee or official of the City nor shall the Artist exercise supervision over any employee or official of the City. The Artist shall not represent he is an employee or agent of the City in any capacity. The Artist is not entitled to City worker's compensation benefits and is obligated to pay state and federal income tax on money earned pursuant to this Contract. This Contract is not exclusive; the Artist may contract with other parties.
10. Artist represents s/he has exclusive right, title and interest in the Project and its design and will defend and indemnify City, AIPP and the employees of each from any claim or cause of action based upon a claim of a right, title or interest in the Project or its design. Risk of damage or loss to the Project shall remain with the Artist until the final installation, and final acceptance of the Project by the AIPP Commission.
11. The Artist retains all rights under the Copyright Act of 1976, 17 U.S.C. 101et seq., in and to the Project, except as such rights are limited or waived by this Contract. Because its final form is unique, for the lifetime of the Project the Artist shall not, nor shall the Artist grant permission to others to: 1) make any 3-dimensional replication of the Project; 2) make any full size reproductions of the Project in any form; or 3) make any derivative works; except with the prior written permission of the City, which the City may grant or deny in its sole discretion. The rights to the drawing details, designs and specifications that are Artist's standard documents for similar projects, and in Artist's databases, computer software and other intellectual property developed, used or modified in performing services under this Contract, are not exclusive to either party, but joint rights, freely exercisable by either the City or the Artist.
12. The Artist transfers to the City all rights of ownership, possession and the right to display the Project publicly, which rights shall be automatically transferred to the City at the time of acceptance by the City and final payment to the Artist. City shall also be entitled upon request to Artist to copies of all plans prepared by the Artist in connection with the development and fabrication of the Project.
13. The Artist grants to the City and its assigns an irrevocable license to make two-dimensional reproductions of the Project for non-commercial purposes, including but not limited to reproductions used in advertising, brochures, media publicity, and catalogues or other publications, provided that these rights are exercised in a tasteful and professional manner. All reproductions by the City shall contain a credit to the Artist.
14. In all matters pertaining to the Project and its maintenance, the Artist waives any and all claims, arising at any time and under any circumstances, against the City, its officers, agents, employees, successors and assigns, arising under the federal Visual Artists Rights Act (17 U.S.C.§§106A and 113(d)), or any other type of moral right protecting the integrity of works of art.
a. During the Artist’s lifetime, the City shall first comply with the following procedures before altering, changing, modifying, or destroying the Project (collectively “Alter” or “Alteration”). Removing, moving, replacing, transporting, selling, transferring, changing the public presentation, including lighting or placement, routine cleaning and maintenance, and conservation work on the Project, shall not be considered an Alteration.
b. If the City intends to Alter the Project, the City shall, if time reasonably permits, make a reasonable good faith effort to notify the Artist at least 20 calendar days prior to any Alteration of the Project at the last phone number or address provided by Artist to the City. Where time does not reasonably permit such notice prior to Alteration of the Project – for example, in cases of public hazard, accident or unauthorized Alteration – the City shall notify the Artist within 30 calendar days after such Alteration.
c. After receiving such notice, the Artist may consult with the City to attempt to come to a mutually agreeable plan for disposition of the Project. Such consultation shall be without charge by the Artist unless otherwise specifically agreed in writing. If 1)the Artist does not contact the City within 30 days of such notice, and if the consultation does not occur within 60 days of such notice, or 2) if the parties cannot agree upon a plan for disposition within 60 days of such notice, then the City may Alter the Project without further obligation to the Artist.
d. Where time permits, if the City intends to take action that will destroy the Project, and the City determines that it will not remove the Project itself, the City shall allow the Artist to remove the Artwork at Artist’s expense within 60 days of notice from the City of the need to destroy the Project, in which case title shall revert to the Artist. If the Artist fails to remove the Project within that 60 day period, the City may destroy the Project.
e. If the City Alters the Project without the Artist’s consent in a manner that is prejudicial to the Artist’s honor or reputation, the Artist may disclaim authorship of the Project upon written notice to the City. Upon receipt of such notice the City shall not represent that the Artist is the author of the Project.
15. The administrator for this Contract shall be the AIPP Administrator. Whenever this Contract requires notice to be given to or by the City, or any determination or action to be made by the City, the AIPP Administrator represents and acts for the City.
16. The Artist shall obey all federal, state, and City statutes, ordinances, and regulations applicable to the performance of the Artist’s services under this Contract.
17. No alteration, change, amendment, or modification of the terms of this Contract shall be valid unless made in writing and signed by both parties and approved by appropriate action of the City.
18. This Contract, regardless of where executed or performed, shall be governed by and construed according to the laws of Colorado. Venue and jurisdiction for any court action filed regarding this Contract shall be in either Boulder County Colorado or the United States District Court for Colorado.
19. None of the terms or conditions in this Contract shall give or allow any claim, benefit, or right of action by any third person not a party hereto. Any person other than the City or the Artist receiving services or benefits under this Contract shall be only an incidental beneficiary.
20. The provisions of the Contract shall be construed as to their fair meaning, and not for or against any party based upon any attributes to such party of the source of the language in question.
21. No representations, agreements, covenants, warranties, or certifications, express or implied, exist as between the parties, except as specifically set forth in the Contract.
22. All notices, requests, demands, and other communications which are required or permitted to be given under this Contract shall be in writing and shall be duly given upon delivery, if delivered personally or sent by certified mail return receipt requested, postage prepaid as follows:
City Artist
City of Longmont [Type Artist's first and last name
address and email address, then press f11 to proceed]
AIPP Administrator
400 Quail Road
Longmont, Colorado 80501
23. No waiver of a breach or default under the Contract is a waiver of any other or subsequent breach or default.
24. Should the Project not be completed, installed and accepted by the City by [Type date Project cannot be completed, installed and accepted by the City, then press f11 to proceed], then the City, in addition to any other remedies to which it is entitled, shall be entitled to a refund from the Artist of all sums paid by the City pursuant to this Contract. If the Artist promptly refunds all sums paid by the City, the Artist shall be under no further obligations under this Contract. If the Artist fails to promptly refund sums paid, the City shall be entitled to all costs and attorney’s fees for any action taken to recover such refund.
25. If the Contractor fails to substantially complete the Project by [Type completion date, then press f11 to proceed], or if the completion date is extended by written agreement of the AIPP Administrator, by the date set in the agreement with the AIPP Administrator, the City may permit the Artist to proceed, and in such case, may deduct the sum of $[Type amount to be deducted if Artist does not complete art project on time, then press f11 to proceed] for each day that the Project is not completed, installed and accepted by City from monies due or that may become due the Artist. This sum is not a penalty but is the cost of rescheduling, inspection, acceptance and installation, interest on financing and liquidated damages. The parties agree that, under all of the circumstances, the daily basis and the amount set for liquidated damages is a reasonable estimate of all the City's actual damages for delay. The City expends additional personnel effort in administrating the Contract or portions of it that are not completed on time, and such efforts and the costs thereof are impossible to accurately compute. In addition, some, if not all, citizens of Longmont incur personal inconvenience and lose confidence in their government as a result of public projects or parts of them not being completed on time, and the impact and damages, certainly serious in monetary as well as other terms, are impossible to measure.
26. All financial obligations of the City under this Contract are contingent upon appropriation, budgeting, and availability of specific funds to discharge such obligations. Nothing in this Contract shall be deemed a pledge of the City's credit, or a payment guarantee by the City to the Artist. If appropriated funds are not available, both parties shall be relieved of their obligations hereunder.
27. The Artist shall fully indemnify and hold the City harmless from all claims, actions, suits, liability, losses, costs, expenses and/or damages of any kind whatsoever which may occur to or be suffered by any person arising out of or in connection with any activities undertaken pursuant this Contract, except only for those losses resulting solely from the negligence of the City. Upon commencement of any such suit or action against the City, the Artist shall provide prompt notice to the City, and shall defend the same at her own cost and expense. If a judgment shall be rendered against the City in such an action or suit, Artist shall fully satisfy the judgment within ninety (90) days after the same has been conclusively determined.
28. This Contract may be terminated at the sole discretion of the City for any violation by the Artist of any of the terms and conditions of this Contract, including the reduction or discontinuance of the services identified herein.
29. This Contract is personal to the parties hereto, and Artist shall make no assignment of this Contract to any other person or entity without written consent of the AIPP Administrator and the Longmont City Council.
30. This Contract shall be binding upon, and shall inure to the benefit of, the parties hereto, their successors and assigns.
Executed this day of , 2017.
CITY OF LONGMONT, COLORADO:
MAYOR
APPROVED AS TO CONTENT: APPROVED AS TO FORM:
AIPP ADMINISTRATOR DEPUTY CITY ATTORNEY
APPROVED AS TO INSURANCE PROVISIONS:
RISK MANAGER
State of Colorado )
) ss.
County of Boulder )
I attest that the foregoing instrument was acknowledged before me this _______________ day of
_______________ 2017 by , as the Mayor of the City of Longmont.
Witness my hand and official seal.
CITY CLERK
Notary Public, State of Colorado
My commission expires:u