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Cheyenne Frontier Days Old West Museum Western Spirit Art Show & Sale 2019
Mail accepted work to (see shipping dates in prospectus):
CFD Old West Museum
Attn: Western Spirit Artwork Enclosed
4610 N. Carey Ave
Cheyenne, WY 82001

Event Dates: 3/2/19 - 4/14/19
Entry Deadline: 11/7/18
Application Closed


Images - Minimum: 1, Maximum: 6
Total Media - Minimum: 1, Maximum: 6

Entry Fee (Member First Entry): $10.00
Entry Fee (Non-Member First Entry): $20.00
Admin (Family Membership Dues): $60.00
Admin (Individual Membership Dues): $40.00
Admin (Member Seminar Pre-Registration): $35.00
Admin (Non-Member Seminar Pre-Registration): $45.00
Media Fee (per sample over minimum): $20.00

Over 100 select western artists exhibit premier western art in the historic Carriage Hall at the CFD Old West Museum.

This day-long seminar is a great professional development and networking opportunity. Last year’s presentations included artist talks from the jurors, building an art community, and a painting demo. Each year different topics are covered, from technique demonstrations to the business side of art with top regional artists and art professionals. Ticket price includes a continental breakfast and lunch.

Accepted artists are invited to bring two wire hang-ready miniature works of art, delivered with your accepted pieces to be hung in the Vandewark Miniature Show. This section of the show is highly sought after by buyers. The strict sizerestrictions are listed on the next page. Anything over our size limits will not be shown. If accepted, please provide Title, Medium, Price, # available, and outside framed dimensions of miniatures by January 11th via email to Megan Hesser, The info provided can not be changed after this date. All miniature information must be provided by date above or they will not be exhibited. Buyers can take miniatures home opening night after 8 pm.

An action-packed opening night event! Three artists create a finished piece of art in 45 minutes with an additional 15 minutes for framing and matting their piece. Three other
artists have 90 minutes to create and finish a piece and 15 minutes to frame. The pieces will be live auctioned shortly after the time is up. 

Media Categories Include: Acrylic, Drawing, Mixed-Media, Oil, Pastel, Photography,
Print-making, Sculpture and Watercolor.
We can no longer accept Installation art.

November 1, 2018 Entries due
November 6-19, 2018 Juror selection period
December 7, 2018 Acceptance and Quickdraw notification emailed
January 11, 2019 Miniature information due via email to
January 21 - January 25, 2019 Shipped Delivery of accepted work, Monday - Friday ONLY
January 28 - February 1, 2019 Hand Delivery of accepted work, 9 a.m. to 4 p.m. Monday - Friday ONLY
March 1, 2019 Juror judging of accepted work, 10 a.m. to 2 p.m.
Saturday 8:30 a.m. to 3 p.m. Western Art Seminar
Saturday 5 p.m. to 6 p.m. Members Only Preview
Saturday 6 p.m. to 9 p.m. Opening Reception
April 14, 2019 Show Closes
April 16- 19, 2019 Pick-up of unsold artwork, 9 a.m. to 4 p.m., Tuesday - Friday ONLY
April 22, 2019 Artwork will be shipped to buyers and artists by close of business day

*All works exceeding size limits will be refused and returned at the artist’s expense due to art panel size. Please visit for a video about measuring your art to make sure it fits our guidelines. Please click HERE for full prospectus with diagram of how to measure miniature pieces.
Exhibit Art: The OUTSIDE FRAMED dimensions of 2-D work shall not exceed
47 inches horizontal or 60 inches vertical; 3-D work shall not exceed three square feet at the base
Suspended Sculpture: Physical dimensions maximum 5’ x 8’.
*Due to space and display limitations we can no longer accept installation art
2D Miniatures: The OUTSIDE FRAMED dimensions of artwork may not exceed
168 square inches. No exceptions. Miniatures exceeding set dimensions will not be exhibited in Art Show.
3D Miniatures: Work shall not exceed 18 inches in any direction and 512 cubic inches (8"x8"x8") including the base.

All entries will be processed through Please go to their website and click the link to our show. Select the appropriate category for each piece from the drop down menu. Make sure all entry information is correct, NO changes can be made, including title and price, after submission.

Please have images sized to no smaller than 1200 pixels on the longest side, keep the file size under 5 MB and save as a jpeg. Submit one image of 2-D and 3-D work. If you would like multiple views of your 3-D piece submitted they must be split screened in the same jpeg. If you are having trouble with the entry process, please visit or call 303-629-1166, ask for CaFE Tech Support. Entries must be received by 11/1/18. DISPLAY SPECIFICATIONS ALL ARTWORK, INLUDING MINIS, MUST BE READY TO HANG AND/OR DISPLAY; 2-D WORK MUST HAVE A WIRE HANG SYSTEM. All accepted works must arrive show ready, appropriately framed, matted and/or mounted. Works must hang flat against the wall. We will NOT accept saw tooth hangers or protruding eye screws.Tape wire ends. It is preferred that Plexiglass be used for media under glass but Museum Glass will be accepted. Any artwork or display concerns need to be discussed with the Curator of Exhibits and/or Curator of Collections prior to submission. All final decisions regarding mounts/displays, including right of refusal, will reside solely with the Museum curatorial staff. Any extra materials, outside of the artwork, intended for the display are NOT allowed.

All artwork must be for sale, including miniatures. The Museum commission is 35% for each sale and 50% for all Quick Draw art. Artists should adjust prices accordingly; no changes can be made to prices after CaFE entry submission. Any exhibited or commissioned work sold within 60 days of the art show close, as a result of the art show is subject to a 35% sales commission. Only artwork accepted for the art show may be sold on Museum premises with the exception of special commissioned pieces. The Museum will handle the transaction for the artist with the regular 35% commission on the sale. Accepted artwork must remain on exhibit until the art show closes. Once accepted for the art show, art must not be altered or sold. If an accepted piece is sold before delivery, no substitutions will be allowed and you will forfeityour ability to enter the next year’s show.

Hand-delivered artwork must arrive at the Museum Art Show Office the week of
Jan 28 - Feb 1 from 9 am-4 pm, M-F. Hand delivered art must be picked up at the Museum from 9 am-4 pm, T-F, the week of April 16-19. Notify the Museum via email, of any last minute pick-up changes or to allow
another representative to pick up your work. If hand-delivery is not possible, please ship work in an Airfloat System box, doubleboxed or in a secure wood crate.

All artwork MUST include preprinted return shipping labels with barcodes for every box delivered to the Museum. If a return label has not been provided by Feb. 15th your work will not hang in the show and will be returned to you C.O.D. using a carrier of the
Museum’s choice. Plan on your work arriving the week of Jan 21-25. Artists are responsible for additional shipping costs due to refused or returned artwork, so make sure the shipping address is indicated if different from your mailing address. Absolutely no exceptions will be made. The Museum STRONGLY recommends all artwork be shipped using FedEx. Preprinted return labels can ONLY be obtained online via the FedEx website, not at their shipping centers.

CFD Old West Museum
Attn: Western Spirit Artwork Enclosed
4610 N. Carey Ave
Cheyenne, WY 82001

NO PACKING PEANUTS ALLOWED, if something is shipped to the Museum containing them, a $50 repacking fee will be assessed. Artwork will be shipped back with the packing materials provided by the artist. If the artist does not provide adequate packing materials they will be charged a flat $20 fee for the provision of
acceptable materials. Our preferred packaging for 2-D work is the Airfloat System. Visit and use the code CFD for a 20% discount on their StrongBoxes. If you pack yourself, adequate packing means there is no movement of the box contents during shipping. After you have packed your pieces pick up your box and gently shake it in all directions; if you hear the contents shifting, add more packing materials.

The Western Spirit Art Show and Sale is an art exhibition juried by leading museum and art professionals from the Rocky Mountain Region. Artist selection for the show occurs via digital images submitted through Jurors select award winners Friday prior to opening. This year’s jurors are Rose Fredrick, Linda Lillegraven, and Nicole Crawford; their bios will be available on our website

All works must be originals. No photos, laser, giclee or digital reproductions accepted unless entering the Photography category. All works having multiples (Photography, Printmaking, or Sculpture) must be disclosed and the number of multiples available for sale must be documented. If you have multiples but they have various patinas, please indicate on the form. Artwork must have been created in the past 2-3 years and NOT been previously shown in the Western Spirit Show. This includes miniatures.

Fees payable online at time of entry. Submission of entry fee will constitute an agreement to conditions set forth. Entry fees are non-refundable.

If you are a current, paid member of the CFD Old West Museum you will receive an email with the coupon code for the member rate on your additional entries. If you plan to purchase a membership at time of entry please email Megan Hesser, for the code before submitting your entries.

The CFD Old West Museum reserves the right to reproduce accepted works for the purposes of promotion of the art show, which include media outlets, posters, mailings and the CFD Old West Museum Website. All accepted images will be up on the website by Feb. 1st.

All art is handled with professional care. Accepted work will be insured by the Museum while on the Museum’s premises. Artists should insure their own work for shipment to and from the Museum. Artists will be notified immediately if artwork arrives at the Museum damaged.

If upon the arrival of the artwork it becomes clear that the digital image file submitted was altered, the work will automatically be disqualified and shipped back to the artist at their expense. Entry Fees will not be refunded. The Museum reserves right of refusal of any work where the frame shows extensive damage, wear, spray paint and obvious fixes with pens or markers.

All displayed work is subject to Curatorial approval.
Reasons pieces WILL BE disqualified:
- Exceeds size limitations
- Is damaged
- Is an installation piece
- Is not the same image as digital submission
- Is not ready to hang
*Anything disqualified will be returned at the
artist’s expense, entry fees will not be refunded.

Art Entry Fee Per Entry (maximum entries is 6): $10 (contact us before submission for a coupon code if submitting more than one piece)
Seminar Pre-Registration: (Includes continental breakfast & lunch) $35
Seminar Registration Day of: (Includes continental breakfast & lunch) $55
Additional Opening Reception Guests* (Artist & one guest are free) $25
*Limit of 2 extra tickets at this price

Art Entry Fee Per Entry (maximum entries is 6): $20
Seminar Pre-Registration: (Includes continental breakfast & lunch) $45
Seminar Registration Day of: (Includes continental breakfast & lunch) $55
Additional Opening Reception Guests* (Artist & one guest are free) $30
*Limit of 2 extra tickets at this price

Museum Membership (This can be added to your checkout but please contact us before submitting your entry if you are a first time member to get the entry discount coupon code,, 307-778-7289, 307-778-7290.)
Individual Membership $40
• Free admission year round
• Annual subscripton to Stageline, the Museum’s quarterly magazine
• Quarterly recognition in Stageline
• Special members only receptions
• Invitations to annual Museum events, exhibits & programs
• 10% discount at CFD Museum gift shop

Family Membership $60
All above benefits plus:
• Membership cards for children under 18
• Discounts on Kids’ Camps and Workshops
• Free birthday party in the Children’s Gallery