The National Portrait Gallery reserves the right, at its sole discretion, to disqualify any artist it finds to be tampering with the entry process or the operation of the Portrait Competition, including its website. It also reserves the right to disqualify any artist who does not adhere to the Rules of Entry. Artists who are chosen as semifinalists may not alter the artwork that they have entered in any way. This includes printing photographs in different sizes and adding varnish. Work entered into the competition may not be sold at any time during the competition, its subsequent exhibition, or the national tour. Artists must have written approval to submit any work that is owned by a third party and must provide the owner’s guarantee that (1) the owner will be bound by these rules and (2) if required, the work may be placed on loan to the Portrait Gallery for the competition, duration of the exhibition, and subsequent tour. All exhibiting artists and owners of artwork will be required to sign a loan agreement for the duration of the exhibition and subsequent tour. Artists will sign a consent form for the use of their name, image, and artwork in connection with the Portrait Competition exhibition, publication, and all related marketing, publicity, public programs, and promotion for the exhibition. Semifinalist works will be packed, if necessary, and shipped to Washington, D.C., for further judging of the original portraits. Work brought to and from Washington, D.C., for the Portrait Competition will be handled by professional art handlers and installers. Work will be retrieved only from an address in the United States and its territories, and the Portrait Gallery will return work only to the address from which it was picked up, unless the artist notifies the Portrait Gallery in writing of a change of address in the United States. All packing and shipping arrangements and costs will be handled by the Portrait Gallery up to $3,000 one way; the artist or owner must cover any costs exceeding that amount. The artist shall carry insurance for the work while in transit to and from Washington, D.C. Insurance in the amount of the good-faith estimate of value determined by the artist shall be placed on all loans and carried in force from the time the work enters the custody of the Portrait Gallery and is condition-reported until the work leaves the Portrait Gallery at the conclusion of the exhibition, including any subsequent tour. This shall be an all-risk policy, subject to standard policy exclusions carried by the Smithsonian Institution, and all costs shall be borne by the Portrait Gallery. In the event of loss or damage to the work while in the custody of the Portrait Gallery, the artist will be required to accept insurance proceeds as its sole form of remedy against the Portrait Gallery. Works that cannot be repaired if damaged due to the nature of the materials will not be insured, and the Portrait Gallery bears no responsibility for damage or loss to such works. The Portrait Gallery bears no responsibility for loss or damage caused by normal wear and tear or inherent deterioration of the works. Works selected for exhibition cannot be removed by the artist or owner before the end of the exhibition and subsequent tour and may not be sold during the course of the competition from submission through the Portrait Gallery exhibition period and the subsequent tour (May 2018 through January 2022). The Portrait Gallery is not responsible for any problems or technical malfunctions of the internet or any website, including injury or damage to artists or to any other person’s computer related to or resulting from participating or downloading materials in this Portrait Competition. If, for any reason, the Portrait Competition is not capable of running as planned, the Portrait Gallery reserves the right at its sole discretion to cancel, terminate, modify, or suspend the Portrait Competition. Collection of personally identifiable information from artists will be done in accordance with the Smithsonian Institution Privacy Policy.