CITY OF PHOENIX

OFFICE OF ARTS AND CULTURE 200 W. Washington St., 10th Floor Phoenix, AZ 85003

CALL TO ARTIST FOR PHOENIX SKY HARBOR INTERNATIONAL AIRPORT

TERMINAL FOUR NEW CONCOURSE CONNECTOR BRIDGE  PUBLIC ART PROJECT

DEADLINE FOR RECEIVING SUBMISSIONS

Friday, January 18, 2019

11:59 p.m. MST

PRESUBMITTAL MEETING (NOT MANDATORY)

Burton Barr Library

Pulliam Auditorium

1221 N. Central Ave., Phoenix, Arizona 85004

Wednesday, December 19, 2018 at 6:00 P.M. (MST)

Assistive Hearing Technology Available

Procurement Officer:  Romeo Rabusa (602) 534-8334

Project Manager: Barry Sparkman (602) 495-0893
 

SECTION I – PROJECT DESCRIPTION

The Phoenix Office of Arts and Culture’s Public Art Program is requesting qualifications from professional artists specializing in two-dimensional media (painters, printmakers, fiber artists, photographers and others) to design public art for a new pedestrian bridge located in the Terminal Four New Concourse.  This opportunity offers the potential to create an integrated interior design for the bridge, including a large-scale terrazzo floor, sections of adjacent walls, ceiling and lighting. No experience with terrazzo or public art is required. The ability to work well with a team to create new two-dimensional expressions that can be translated into durable media and significantly enhance the experience for travelers passing through the space is the only necessity.

This project will be in the new concourse connector bridge in Phoenix Sky Harbor International Airport’s Terminal Four. Opportunities for artwork include terrazzo floors that will be approximately 300 x 35 feet and/or four adjacent sections of 10 ½ feet tall wall, totaling approximately 290 feet in length. The selected artists/artist teams will be required to work closely with the design team to integrate the artwork into the terminal design and construction documents. This is a fast-track project. Design and engineering are anticipated to take place from April through August 2019. Concourse construction is expected to begin in 2019 and conclude in 2022.

 City of Phoenix employees and Phoenix Arts and Culture Commissioners and their immediate family members, and selection panelists and the panelists’ immediate families are excluded from participating in this project.

SECTION II –TRANSPARENCY POLICY

Beginning on the date the Call to Artist (hereinafter referred to as “Call”) is issued and until the date a contract is awarded or the Call withdrawn, all persons or entities that respond to this Call for the services outlined below, including their employees, agents, representatives, proposed partner(s), subcontractor(s), joint venture(s), member(s), or any of their lobbyists or attorneys, (collectively, the “Respondent”) will refrain, from any direct or indirect contact with any person (other than the designated procurement officer) who may play a part in the selection process, including members of the evaluation panel, the City Manager, Assistant City Manager, Deputy City Managers, Department heads, the Mayor and other members of the Phoenix City Council.  As long as the solicitation is not discussed, Proposers may continue to conduct business with the City and discuss business that is unrelated to the solicitation with the City staff.

Respondents may discuss their proposal or this Call with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through Romeo Rabusa procurement officer, conducted in person at 200 West Washington, Phoenix, Arizona 85003, and are posted as open meetings with the City Clerk at least twenty-four (24) hours prior to the scheduled meetings.  The City Clerk will be responsible for posting the meetings.  The posted notice shall identify the participants and the subject matter, and invite the public to participate.    Romeo Rabusa’s contact info is romeo.rabusa@phoenix.gov.

With respect to the selection of the successful Respondents, the City Manager and/or City Manager's Office will continue the past practice of exerting no undue influence on the process.  In all solicitations of bids and proposals, any direction on the selection from the City Manager and/or City Manager's Office and Department Head (or representative) to the proposal review panel or selecting authority must be provided in writing to all prospective Respondents.

This policy is intended to create a level playing field for all Respondents, assure that contracts are awarded in public, and protect the integrity of the selection process. RESPONDENTS THAT VIOLATE THIS POLICY SHALL BE DISQUALIFIED.

SECTION III – RESPONSE INFORMATION

1.     Requirements and Deadlines for Submitting a Response to Call

a.            Deadline:  Friday, January 18th, 2019, 11:59 p.m. (MST)

b.            Submissions will be accepted via CaFE at www.callforentry.org.  No e-mailed, mailed, or hardcopy submissions will be accepted. 

c.             To be considered for this commission opportunity, artists must create an account on the CaFE website and follow the directions to submit the following via the online application form:

1.            Upload a one-page letter of interest, including a description of any past design team experience and how you have worked to develop past projects. 1000 characters max, .doc, .docx, or .pdf files only.

2.            Email and phone contacts for three professional references. If selected as a finalist, your references will be contacted before the final interview.

3.            A current resume that is no more than 3 pages and in no less than 10 point font.

4.            Upload up to ten digital images documenting previously completed artwork.

•             Digital images must be JPEG or JPG only

•             1200 pixels or greater on longest side. Anything larger than 1200 px will be resized to fit the limitations.

•             File Size: under 5 MB

•             Do not include more than one image in each JPEG

•             Do not superimpose your name, logo, or any other identifying characteristic on the JPEGs.

•             With each image please include: title, dimensions (H x W x D), date of completion, estimated budget and brief description of the artwork. List must identify artist’s role if the project involved a team effort.

5.            Questions about the project or submittal should be directed to Romeo Rabusa and Barry Sparkman via email (Romeo.rabusa@phoenix.gov / Barry.sparkman@phoenix.gov) or phone at (602-534-8334 / 602-495-0893).

DO NOT SEND ORIGINAL ARTWORK.  Applicants are strongly encouraged to retain a complete copy of their application for their records.  Late applications will not be considered.
 

The City contact for this Call is Romeo Rabusa, Procurement Officer, (the “City Contact”) and Barry Sparkman, Project Manager. Any questions relating to this Call to Artist shall be directed, in writing, to:  Romeo Rabusa and Barry Sparkman via email (Romeo.rabusa@phoenix.gov / Barry.sparkman@phoenix.gov) or phone (602-534-8334 / 602-495-0893). To be considered, such questions must be received by Monday, January 4th, 2019, 11:59 p.m. (MST).

If a Respondent believes that any portion of this Call is ambiguous, inconsistent or contains an error, the Respondent shall promptly notify the City Contact of the apparent discrepancy before January 4th, 2018.  If the Respondent fails to notify the City Contact of the discrepancy before that date, the Respondent’ shall be deemed to have waived any such claim of ambiguity, inconsistency or error in this Call.

2.     Scope of Work

The selected artist(s) will be expected to work with the project team to create an integrated design for the concourse bridge interior. This could include a large-scale terrazzo floor, sections of adjacent walls, ceiling and lighting. The selected artist will be expected to review concepts with the city and the design team to ensure that the artwork is incorporated into the bridge’s architectural design and specifications. If the design is completed successfully, the artist(s) will work with necessary construction trades to fabricate and install the work(s).

Estimated Budget

The total estimated budget is $750,000. This includes all costs related to the project’s design, engineering, fabrication, installation, documentation and administration.

The amount available for design will depend on the scope of services required to fully develop artwork design and construction documents for the site. This could range from $50,000 to $80,000. The amount would cover all costs associated with the design process (design fee, engineering, lighting coordination, insurance, mileage, research, materials, etc.), including contingency. Estimated fabrication costs will be determined through the design development process.

Applicants to this project may be considered for additional public art project opportunities advertised by the Phoenix Office of Arts and Culture in the coming year.

3.     Estimated Timeline

December 19, 2018          Pre-submission Meeting in Phoenix (optional, see cover sheet)

January 18, 2019              Submission Deadline 11:59 p.m. (MST)

 January 29, 2019              Selection panel recommends finalists for the project

February 5, 2019               Finalist online orientation (Finalists will receive a comprehensive packet of information about the project.)

March 6, 2019                     Finalist interview and proposal review

April 2019           Contract awarded to selected artist

4.     Special Requirements

These projects are open to any professional artist specializing in two-dimensional media. Arizona Artists are strongly encouraged to apply. City of Phoenix employees and Phoenix Arts and Culture Commissioners and their immediate family members, and selection panelists and the panelists’ immediate families are excluded from participating in this project.

SECTION IV – EVALUATION AND SELECTION

A selection panel will be convened by the Phoenix Office of Arts and Culture. Members of the panel will include artists, arts professionals, city staff, and community members.  Non-voting advisors to the panel may include additional city staff. The panel will review the work of all applicants before recommending finalists. The selection panel will have the authority to invite finalists to be interviewed or to develop concepts for the projects.

Responses to this Call should be concise and well-organized according to the requested information. Responses that are not written specifically in response to this request will not receive consideration.

Evaluation Criteria

Stage 1 - At the first selection panel meeting, finalists are selected from the pool of applicants using a 20-point system.  The scoring will be based upon the following distribution of possible points: 

1. Demonstrated artistic quality of completed works        10 points

2. Potential to create an integrated design for concourse bridge interior  5 points

3. Experience working collaboratively with other design professionals      5 points                               

After evaluating submissions, the City, at the request of the Evaluation Committee, may ask some, or all, of the Respondents to submit supplemental information and concepts, or to participate in interviews.

Stage 2 - If the Evaluation Committee recommends holding a second stage of the selection process, qualified applicants (hereinafter referred to as “Finalists”) will be evaluated on the basis of a 20-point system.  Finalists will be scored, and awards will be recommended, based upon the following distribution of possible points:

1. Demonstrated artistic quality and feasibility of the proposed concept                 10 points

2. Potential to fully develop the proposed concept into buildable plans                    5 points

3. Potential to work successfully with the overall project design team                       5 points

Finalists will be given approximately four weeks to produce a proposal, and will be given detailed information on selection criteria for each opportunity. They will be expected to present their proposal to the selection panel before the panel recommends artists for the commissions.

Finalists will receive an honorarium for their proposals, the amount and nature of which honorarium will be determined by the City in its sole and absolute discretion. The final recommendation(s) of the selection panel will be reviewed by the Public Art Committee; the Phoenix Arts and Culture Commission; a subcommittee of the City Council; and the Mayor and City Council prior to the award of contract.

Application Requirements

Eligibility Criteria