Call Detail





REIMAGINE PHOENIX: TRANSFORMING TEXTILE WASTE PUBLIC ART PROJECT
200 W Washington St, 10th Floor
Phoenix, AZ 85003

Entry Deadline: 9/10/18
Application Closed

REQUIREMENTS:

Media
Images - Minimum: 3, Maximum: 10
Audio - Minimum: 0, Maximum: 3
Video - Minimum: 0, Maximum: 3
Total Media - Minimum: 3, Maximum: 10


SECTION I – PROJECT DESCRIPTION 

The Phoenix Office of Arts and Culture’s Public Art Program is requesting qualifications from artists to create new works that spark forward thinking as part of a citywide campaign promoting responsible textile consumption and recycling. Artists will be selected for up to three opportunities to raise awareness about consuming and recycling textiles, and the environmental and economic impacts of disposing them. 

In 2013, Phoenix launched Reimagine Phoenix, a sustainability initiative to increase the city’s diversion rate (the percentage of our waste that is recycled versus sent to the landfill) to 40% by the year 2020, and achieve zero waste by 2050. When the initiative began, Phoenix’s diversion rate was only 16%, but by late 2017 efforts have improved diversion to 30%.  To advance the goal, the City’s Public Works department continues to enhance solid waste programs to encourage such sustainable practices as recycling and composting, partnering with industry and community leaders, and increasing recycling communication and education to residents and businesses. 
Textiles are especially challenging.  They cannot be recycled by the city’s program, so they often end up being dumped into the landfill.  There, natural fibers add to the release of methane gasses, much like food waste. Bleaches, dyes and chemicals used to treat the cloth can also be released. Synthetic fibers, such as polyesters and acrylic, act just like plastic, taking hundreds or thousands of years to biodegrade. Clothing also tangles and forces shutdowns of the recycling machinery on a daily basis.

The challenge and costs of managing discarded clothing and other fabrics is significant. Textile waste has doubled in the U.S. over the last 20 years, due to the emergence of “fast fashion” and the rise of “disposable” thinking about clothing. Every year, the average American throws out over 80 pounds of clothing and other textiles. That is equivalent to roughly 64,000 tons of fabric waste in Phoenix alone. To address this, the city is working to develop a partnership with an outside company to provide curbside textile diverson services citywide.

Artists selected for this textile-based project will be expected to spend 6 months creating works that raise awareness and inspire new thinking about using and re-using textiles. They will take part in a series of educational trainings before beginning the design process. These will include tours of the 27th Avenue Solid Waste Management Facility, a textile sorting and recycling facility, and the Resource Innovation Campus.  Artists will be expected to work closely with City of Phoenix Office of Arts and Culture and Public Works Department staff throughout the project. 
SECTION II –TRANSPARENCY POLICY

Beginning on the date the Call to Artist (hereinafter referred to as “Call”) is issued and until the date a contract is awarded or the Call withdrawn, all persons or entities that respond to this Call for the services outlined below, including their employees, agents, representatives, proposed partner(s), subcontractor(s), joint venture(s), member(s), or any of their lobbyists or attorneys, (collectively, the “Respondent”) will refrain, from any direct or indirect contact with any person (other than the designated procurement officer) who may play a part in the selection process, including members of the evaluation panel, the City Manager, Assistant City Manager, Deputy City Managers, Department heads, the Mayor and other members of the Phoenix City Council.  As long as the solicitation is not discussed, Proposers may continue to conduct business with the City and discuss business that is unrelated to the solicitation with the City staff.

Respondents may discuss their proposal or this Call with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through Romeo Rabusa procurement officer, conducted in person at 200 West Washington, Phoenix, Arizona 85003, and are posted as open meetings with the City Clerk at least twenty-four (24) hours prior to the scheduled meetings.  The City Clerk will be responsible for posting the meetings.  The posted notice shall identify the participants and the subject matter, and invite the public to participate.    Romeo Rabusa’s contact info is romeo.rabusa@phoenix.gov.

This policy is intended to create a level playing field for all Respondents, assure that contracts are awarded in public, and protect the integrity of the selection process. RESPONDENTS THAT VIOLATE THIS POLICY SHALL BE DISQUALIFIED. 

SECTION III – RESPONSE INFORMATION 

1.     Requirements and Deadlines for Submitting a Response to this Call

      a. Deadline:  Friday September 10, 2018 11:59 PM, local Arizona time.  
b. Submissions will be accepted via CaFE at www.callforentry.org.  No e-mailed, mailed, or
hardcopy submissions will be accepted.  

c. To be considered for this commission opportunity, artists must create an account on the CaFE website and follow the directions to submit the following via the online application form:

1. Submit a one-page letter of interest, including a description of any past design team experience and how you have worked to develop past projects. 1000 words max.
2. Email and phone contacts for three professional references. If selected as a finalist, your references will be contacted before the final interview.
3. A current resume that is no more than 3 pages and in no less than 10 point font. 
4. Upload up to ten digital images documenting previously completed artwork. 
• Digital images must be JPEG or JPG only
• 1200 pixels or greater on longest side. Anything larger than 1200 px will be resized to fit the limitations. 
• File Size: under 5 MB
• Do not include more than one image in each JPEG 
• With each image please include: title, dimensions (H x W x D), date of completion, estimated budget and brief description of the artwork. List must identify artist’s role if the project involved a team effort.
5. Questions about the project or submittal should be directed to Romeo Rabusa via email (romeo.rabusa@phoenix.gov) or phone at (602-534-8334). 

DO NOT SEND ORIGINAL ARTWORK.  Applicants are strongly encouraged to retain a complete copy of their application for their records.  Late applications will not be considered. Do not bind or staple materials.  Every effort will be made to ensure the safe handling of materials submitted.  However, the Phoenix Office of Arts and Culture and the City of Phoenix will not be responsible for any loss or damage.

The City contact for this Call is Romeo Rabusa, Procurement Officer, (the “City Contact”). 
Any questions relating to this Call to Artist shall be directed, in writing, to: Romeo Rabusa via email (Romeo.rabusa@phoenix.gov) or phone (602-534-8334). To be considered, such questions must be received by Monday, September 3rd, 2018, 12:00 noon (local Arizona time). 

If a Respondent believes that any portion of this Call is ambiguous, inconsistent or contains an error, the Respondent shall promptly notify the City Contact of the apparent discrepancy before Monday August 27th, 2018. If the Respondent fails to notify the City Contact of the discrepancy before that date, the Respondent’ shall be deemed to have waived any such claim of ambiguity, inconsistency or error in this Call.

2.     Scope of Work

The selected artist(s) will be expected to work with the City of Phoenix Office of Arts and Culture Public Art Program for approximately 6 months, to create works that address the issues of responsible textile waste management, environmental impact of textiles in the landfill, and ways that Phoenicians can change how they consume textiles. The Office of Arts and Culture expects to select up to three artists to carry out projects that could lead to the following opportunities: 

A. One Time Event/Show 
One or more artists will be selected to create temporary or permanent works that could be organized into a public exhibition or community event attracting a large and varied audience.  The artist(s) selected for this will need to have the ability to expand public imagination about textile use and recycling. The work(s) could include visual art, installation, performance, sculpture, fashion, or other large-scale art experiences. The selected artist(s) will need to have proven ability and experience to organize and carry out a large-scale public event, performance or project. All project materials will be expected to be recycled or reused, to close the loop of usage. The artist(s) will work closely with City of Phoenix staff to develop partnerships with local entities to execute the event. 

B. Community Engagement Project
An artist will be selected to develop and coordinate a series of interactive programs involving a wide range of maker communities in the creation of temporary public art projects and activities merging art and textile recycling. Possibilities could include, but are not limited to, 1) involving the local art and fashion community in an idea competition, 2) curating and presenting the ideas, and 3) involving artists in hands-on workshops that inspire people to make their own works and new approaches to textile use and recycling.  The selected artist will need to have the ability to develop projects that engage a wide range of makers and communities in collaborative efforts.  

C. Permanent Documentation
An artist will be selected to create permanent photographic and video or material documentation of this project and the textile recycling effort. Possibilities include, but are not limited to, designing and producing a monograph, video, website or online presence/event that lives on long after this project is done. The documentation will be expected to convey the story of the temporary projects executed in A. & B.  It could also include representation of additional events, people, or things that promote the awareness and access to responsible textile waste management practices. The selected artist will need to have the proven ability and experience to create exemplary photographic and video works. 

Artists selected for this project will be expected to spend a minimum of 10 hours a week planning projects and making artwork. In addition to making work, the artist will be required to participate in public outreach meetings and programs, and create a final project report describing the experience and lessons learned. Artworks produced during this project may be selected to become part of the Phoenix Municipal Art Collection. 

Estimated Budget 
Estimated total budget for the program is $150,000. Artist commissions for each opportunity will range between $10,000 and $25,000 for the development of concepts, planning, and artists’ oversight of implementation. Remaining funds will be used for materials, contractors, and costs to execute each concept based on each artist’s proposed budget during concept development. 

Applicants to this project may be considered for additional public art project opportunities advertised by the Phoenix Office of Arts and Culture in the coming year.

3.     Estimated Timeline of Project

August 23rd, 2018 Pre-submittal meeting, Burton Barr Public Library, 6pm – 7pm

August 16th, 2018 Open RFQ Worksession, Desert Broom Library, 4pm – 7pm

August 25th, 2018 Open RFQ Worksession, Location TBD, 10am – 3pm

September 10th, 2018              Application Deadline 11:59 PM (local Arizona time)
 
September 2018 Selection panel recommends finalists for the project.
Finalists will receive an invitation to attend a training and receive more details about the Public Works department’s efforts to address textile waste.

October 2018 Selection panel will interview finalists, review proposals, and select artist(s) 

November 2018 City approval and award of contract(s)

December 2018 Artist(s) Residency begins.

April 30, 2018 Artist(s) Residency completed. 

4.     Special Requirements

City of Phoenix employees and their immediate family members and selection panelists and the panelists’ immediate families are excluded from participating in this project. 
 

SECTION IV – EVALUATION AND SELECTION

A selection panel will be convened by the Phoenix Office of Arts and Culture. Members of the panel will include artists, arts professionals, city staff, and a community member.  Non-voting advisors to the panel may include additional city staff. The panel will review the work of all applicants, then select up to 10 finalists to be interviewed for project opportunities. The selections will be based on the artists' qualifications and the artistic merit of their past work. Interview questions and detailed information on the qualification criteria will be provided to the finalists prior to the interview. 

Responses to this Call should be concise and well-organized according to the requested information. Responses that are not written specifically in response to this request will not receive consideration. 
Evaluation Criteria 

Stage 1 
During the first stage of the selection process, qualified applicants will be ranked on the basis of a 20-point system. Qualified applicants will be scored based upon the following distribution of possible points: 

1. Demonstrated quality of art and design in past built projects 
8 points 
2. Potential to create creative and impactful conceptual art projects for public spaces generally 
8 points 
3. Experience in collaborative design work and community engagement
 4 points 

After evaluating submissions, the City, at the request of the Evaluation Committee, may ask some, or all, of the Respondents to submit supplemental information and concepts, or to participate in interviews. 

Stage 2 
If the Evaluation Committee recommends holding a second stage of the selection process, qualified applicants (hereinafter referred to as “Finalists”) will be evaluated on the basis of a 20-point system. Finalists will be scored, and awards will be recommended, based upon the following distribution of possible points: 

1. Demonstrated quality of art and design in past or proposed projects 
8 points 
2. Potential to create creative and impactful conceptual art projects for public spaces about the specific subject matter
8 points 
3. Potential to be an effective design team and community partner 
4 points 

Finalists may be asked to prepare a proposal or be interviewed by the selection panel. If the finalists are asked to prepare a proposal, they will be given approximately four weeks to produce a proposal, and will be given detailed information on selection criteria for each opportunity. They will be expected to present their proposal to the selection panel before the panel recommends artists for the commissions. 

Finalists will receive an honorarium for their proposals, the amount and nature of which honorarium will be determined by the City in its sole and absolute discretion. An honorarium will not be provided for interviews. 

The final recommendation of the selection panel will be reviewed by the Public Art Committee; the Phoenix Arts and Culture Commission; a subcommittee of the City Council; and the Mayor and City Council prior to the award of contract.