The 2019-2020 Art Encounters Program is accepting applications beginning Friday, January 18, 2019 through Friday, February 15, 2019. Please visit www.callforentry.org and select “Douglas County Art Encounters 2019-2020” to apply. Entries must have sculptures available from May 2019 through May 2020.

OFFICIAL RULES AND REQUIREMENTS
PLEASE READ CAREFULLY. ARTISTS MUST ABIDE BY ALL RULES AND REQUIREMENTS IN ORDER TO BE CONSIDERED FOR THIS PROGRAM.

ELIGIBILITY

• Art Encounters is open to artists and/or artist teams over 18 years of age.
• All work must be the result of an independent and/or team effort that is original in concept and not the product of instructional guidance.
• Any sculpture that is a replica must include the edition and/or conventional description, as well as the serial number for that entry.
• Any sculpture submitted that is a replica or duplicate must include the other locations where this piece is available. Duplicate sculptures within a 60-mile radius of Douglas County will not be accepted.
• Art that is accepted into the Art Encounters program that has a duplicate, may not be submitted to another program within a 60-mile radius of Douglas County.
• Any variety of materials may be incorporated, but the project in its entirety must require minimal to no maintenance.
• Sculptures must be able to withstand the intense sun, snow, wind and temperature extremes and weather fluctuations common in Colorado.
• Sculptures may experience public interaction of all ages as this is an outdoor public art program.
• By submitting artwork, the artist agrees that their work may end up in any of the participating locations – Castle Rock, Highlands Ranch, Parker and Roxborough.

APPLICATION

• Artists may submit up to three existing, completed sculptures. Regardless of the number of sculptures you plan to submit, only one application is needed.
• Artists must submit one to two images from different perspectives per sculpture. That means up to six images total, if submitting three sculptures. Image size must meet requirements identified on CAFÉ. The base should be visible in the images.
• All entries must be accompanied by a description of the installation process, specific to each sculpture submitted. If an artist does not specify equipment needed for installation in their application and that equipment is needed, it will be at the expense of the artist to make any necessary arrangements for the equipment to ensure proper installation. Pedestals, ground mounts and ready mix will be supplied for each selected entry based on the requirements submitted in their entry.
• The Public Art Advisory Committee reserves the right to reject any applications that do not meet eligibility requirements and/or are incomplete.
• Once applications are submitted and are being reviewed, it is the artist’s responsibility to contact Kim Smith immediately at 303-660-7347 or at ksmith@douglas.co.us if their work is no longer available.

IF SELECTED

• If selected, the artwork that is submitted on the application must be the same as the artwork that is delivered for installation in size, color, edition, etc. The jurisdiction retains the right to reject works differing markedly from the work depicted in the digital image submitted.
• The artist is responsible for delivering their work for installation, including coordinating with the jurisdiction and for all costs incurred. All selected works must be delivered to the site designated by the jurisdiction on the date and time selected that the artist and jurisdiction agreed to. The artist and jurisdiction will also select an agreed upon pickup time and date for the piece at the end of the program year.
• If an artist’s work is selected for the Art Encounters program and it is no longer available, the jurisdiction that selected the piece may choose to negotiate with the artist to have another one of their pieces on display. The jurisdiction may also choose to select another artist’s work.
• Artists must inform jurisdictions on how to maintain the piece, including cleaning products and methods. Each jurisdiction is responsible for maintaining the piece throughout the exhibition and performs regular evaluations and maintenance of the installed piece.
• All work must be for sale and remain the same price throughout the show as submitted on the entry form. All work must remain on display throughout the indicated time frame of the show.

COMPENSATION

• All artists whose sculptures are selected will receive a stipend of $800, payable after completion of the installation process.
• Artist information will be provided so works have the chance to be purchased by an individual or business, but the work must remain on display throughout the program year.
• At the end of the program year, each jurisdiction has first right to purchase a sculpture for a permanent display, if they so choose. It is up to the individual jurisdiction and artist to determine payment.
• The artist of each installed sculpture has the opportunity to win two awards:
  • People’s Choice Award – The public votes on a piece through the Art Encounters website for a specified duration. The artist with the most votes at the end wins $1,000.
  • Judge’s Choice Award – A judge, who is well-known in the public art arena, is selected to review each sculpture and select a winner. The judge provides a brief narrative regarding why they selected the piece as the winner and the artist wins $1,000.

MARKETING AND PROMOTION

• This program is promoted throughout Douglas County and surrounding areas.
• The jurisdiction reserves the right to reproduce and distribute artwork images through print and electronic media for promotion of the exhibit. This includes images submitted through the application process, as well as photos taken of the piece throughout the exhibition program year.
• A plaque is installed along with each sculpture that includes the title of the piece, the artist’s name, and the sale price. This information is also included in an Art Encounters brochure, which is distributed throughout the county, and on websites.
• The copyright for the work is retained by the artist.

INSURANCE AND INSTALLATION

• Sculptures are covered by insurance, paid for by the jurisdiction, based on the amount specified in your contract.
• The artist is responsible for getting the artwork to the jurisdiction location and providing written installation instructions.
• The jurisdiction is responsible for the installation costs at the location site.
• Artists must work closely with the jurisdiction until installation is complete and provide cleaning maintenance instructions. The artist may sign off on installation once complete.

Application Requirements

Eligibility Criteria