NAME: Colony West Club House: Suspended Ceiling Sculpture

LOCATION: 6850 NW 88th Avenue (Pine Island and McNab Road)

DUE DATE OF APPLICATION: Tuesday, December 10, 2019

ARTWORK DESCRIPTION, SCHEDULE AND BUDGET

Public Art Project Description

The City of Tamarac, Florida is seeking to commission an artist or artist team to design a lighted suspended ceiling sculpture for the Colony West Clubhouse project, located at 6850 NW 88th Avenue, Tamarac, Florida.

This sculpture will be suspended from the double height ceiling in the club house entrance lobby. The distance from the floor to the ceiling is 23 feet, and the maximum weight of the artwork is not to exceed 500 pounds. The lobby space floor area below the ceiling measures approximately 27 feet x 26 feet.

(See attached photos and diagram with exact dimensions and layout).

Three artists will be selected as semi-finalists to develop and present design proposals. Each will receive a $1,000 stipend with no travel involved and $1500 with travel of more than 500 miles. The winning artist will be awarded a $50,000 contract and will be responsible for the creation and installation of the final work.

The application deadline is Tuesday, December 10, 2019 and is open to all professional artists nationwide with experience working with public agencies and professional engineers.

Qualities of Artwork

This Request for Proposal is emphasizing the City of Tamarac’s desire to commission artwork that represents its changing community and depicts the city’s mission as ‘The City for Your Life’. Once known for its retirement community, Tamarac has now evolved into a City of families and youth. 

The artwork should be durable and require minimal ongoing maintenance. The Lighted Suspended Ceiling Sculpture should be designed to complement the clubhouse interior. The artwork will be attached to the ceiling that is situated on the first floor in the entry area of the Clubhouse.    A design element that casts a shadow on the floor and/or wall is desired, and the lightning must have an Underwriters Laboratories (UL) listing.

 Description of Location

The sculpture will be located at the entry of Clubhouse lobby. .

 Artist Requirements Once Selected:

• Installation of the artwork

• Design development and modifications with drawings and/or models sufficient to secure the approval of the Public Art Committee and the City Commission.

• A minimum of three meetings with the Public Art Committee and/or the City Commission to discuss aspects of artwork: either via phone or in person.

• Professional photos of the Lighted Suspended Ceiling Sculpture l for publication and marketing.

 Highlights from the following will be required in the contract

• Indemnify, and hold the City of Tamarac harmless from any and all claims and damages

• Liability and other insurance.

Insurance

a.     Artist

General Liability Insurance naming the City as an additional insured.

Worker’s Compensation Insurance or a Florida Workers’ Compensation Exemption. (See https://www.myfloridacfo.com/Division/WC/Employer/Exemptions/ for information about Workers’ Compensation Exemptions)  If the artist will not be coming on City Property, Workers’ Compensation is not required.

Automobile Liability proof of insurance (personal automobile insurance proof is acceptable)

 b. Installation Company

i.       General Liability Insurance naming the City as additional insured.

ii.      Workers’ compensation Insurance or a Florida Workers’’ Compensation Exemption as required by Florida Statue.

iii.     Automobile Liability Insurance

 c.      Professional Engineer – Proof of Professional Liability Insurance.

 The City reserves the right to modify the draft contract provided with this RFP.

 Anticipated Art Project Schedule

 • Artist Applications Deadline: Tuesday, December 10, 2019

• Public Art Committee Artist Selection of Semi-Finalists December 2019  

 Shortlisted Artist Notified: December 2019

  Notification:

• City Commission Approval: January 2020

• Artwork Permitting/Installed: Spring 2020

Artwork Budget

The budget for the project established is $50,000. The budget includes all cost, i.e. research, community and agency meeting cost, design, materials, permitting as needed, fabrication, installation, photography, insurance, proposals, travel, sales taxes, lighting, and labor.

Artist Eligibility

The project is open to all professional visual artists or artist team in the United States. Artists/artist teams should have experience implementing their ideas and work in the public realm with government agencies. Artist/Artist teams must be able to effectively work within the project timeline and collaborate with the Architects of Record, General Contractors, multiple Governmental Agencies, Community Groups, City Staff and the Public Art Committee whenever it is required. Artist or Professional Artist means a practitioner in the visual arts, generally recognized by critics and peers as a professional of serious intent and ability. Indications of a person’s status as a professional artist include, but are not limited to, income realized through the sole commission of artwork, frequent or consistent art exhibitions, placement of artwork in public institutions or museums, receipt of honors and awards, and training in the arts.

Artists are NOT eligible who are immediate family or business partners of members of the Public Art Committee , City Staff or Program Administrators, or whose art work already exist in the City’s public art inventory.

 Selection Process

 The Tamarac Public Art Committee manages the application process and will review the proposals. The committee includes arts professionals and community representatives, and City Staff. The committee will review the submissions and invite a short list of three (3) semi-finalists to be interviewed. Each semi-finalist will be awarded a $1000 stipend with no travel involved and $1500 with travel of more than 500 miles, for development of a proposal, travel and overnight accommodations, if necessary for presentation to the Public Art Committee. The Committee will make a recommendation to the City Commission, based on its evaluation of the artwork proposal, experience of artist and references.  The City Commission will make the final award to the selected Artist. The committee and/or the City Commission reserves the right to withhold the commission award if it should not find a satisfactory artwork.

Criteria for Selecting Proposals

All artists must meet the guidelines of the program.

1. Artistic merit of concept.

2. Style and Appropriateness: Artwork should demonstrate that it is compatible in relationship to the landscape and Tamarac Community.

3. Technical Considerations and Feasibility: Including the artist’s artistic history and experience in completing public art projects within the timeline and budget, as well as the sustainability of the project.

4. Safety and Maintenance: Artwork should be durable, meet the requirements of insurance policies and be resistant to theft and/or vandalism. Materials should require minimal periodic maintenance and be readily available if conservation or restoration is necessary.

5. Diversity: Reflects the overall project goal to strive for diversity in style, scale, media and artists working in traditional and contemporary art forms.

 Application Requirements

 All submissions must be done via CAFÉ at www.callforentry.org

 Shortlist/Second Selection

 Upon review of all the proposals submitted through CAFE, three semi-finalists artists will be selected to submit the following information. The final Artist will be selected from these requirements.

 All items become the property of the City of Tamarac.

 Questions:

All questions must be submitted to maxine.calloway@tamarac.org and gadsonravitz@gmail.com no later than Monday, November 18, 2019.

Website for City of Tamarac: https://www.tamarac.org/

Tamarac Public Art Committee

Tobey Archer, Chair

Brian Zambrano, Vice Chair

Elliot Bastien

Sandra Hill

Sandy Erlich

Gadson & Ravitz, LLC – Public Art Administrators

The Community: Tamarac, Florida

Tamarac is a unique city that has been built through a strong and dedicated community spirit, good land use planning and prudent management of municipal resources. Since its incorporation in 1963, Tamarac has prospered and grown into a full service city. Tamarac is approximately 12 square miles located in central Broward County. The approximate population of the City is 60,000. The City of Tamarac constantly strives to meet the needs and improve the health, welfare and safety of its residents. Tamarac prides itself on being a government that is responsive to its residents and is “Committed to Excellence….Always.”

Application Requirements

Eligibility Criteria