Call Detail
Oerman-RocheTrailhead Public Art



Contact Email: deanam@superiorcolorado.gov
Call Type: Public Art
Eligibility: National
State: Colorado
Event Dates: 7/4/20 - 7/30/20
Entry Deadline: 7/30/20
Application Closed
Number of Applications Allowed: 2

REQUIREMENTS:
Media
Images - Minimum: 6, Maximum: 6
Total Media - Minimum: 6, Maximum: 6

PROJECT IN BRIEF

This project offers two possible opportunities and both application processes are open simultaneously: 1) Direct purchase of existing and available sculpture (Call for Entry), and 2) Commission of a site-specific design (Request for Qualifications). The two opportunities, CFE and RFQ, are described below. Applicants may choose to apply for both opportunities and are asked to submit images of sculpture(s) available for purchase or submit examples of completed design projects, and to demonstrate their interest and ability to complete the project.

The vision of the Oerman-Roche Trailhead project  is to feature a site-specific design commission or an existing sculpture available for purchase. The selected design will be welcoming and draw people to experience its peaceful, meditative qualities before entering into the trail area. The design can be comprised of a number of natural materials from stone, wood, glass and/or metal to recycled materials. The placement of the design feature at the site will highlight and showcase the view looking west toward the mountain range by means of a curved, circular or post and lintel design, and it will be situated in the western portion of the newly constructed trailhead and parking lot.

The site-specific design commission or purchased sculpture may incorporate unique, creative and historic design elements, and embody the Town motto: “The Gateway to Boulder Valley”. Further, this piece will provide a space that is educational, accessible and useful for all age groups and abilities. Note: The Historical Commission has already prepared signage for the trailhead and is in favor of incorporating their designs into this project, which include a photograph of roughly the same view, circa 1930.

APPLICANT ELIGIBILITY

All applicants must be U.S. citizens or permanent U.S. residents at least 18 years of age. Eligible applicants include creatives working in three-dimensional design, including but not limited to, public artists, sculptors, architects or landscape architects. If applying for the site-specific design commission, applicants may apply as an individual or as a team of multi-disciplinary professionals. If applying for the site-specific design commission, applicants must demonstrate experience with site-specific design in order to qualify.

QUESTIONS

Please submit all questions no later than Friday, July 24, 12:00 p.m. by email to Deana Miller, Cultural  Arts and Events Supervisor, at deanam@superiorcolorado.gov. Responses to questions will be distributed as an Addendum to the RFP on the Town website and on the Rocky Mountain E-Purchasing website, www.bidnetdirect.com.  Please no phone calls.

SELECTION PROCESS

In applying for the project, applicants will be asked to submit a variety of information listed below to be evaluated by a subcommittee made up of CAPS members and members from the Open Space Advisory Committee and the Parks, Recreation, Open Space and Trails Advisory Committee. They will narrow down the pool to up to three semi-finalists who will be invited to design a proposal (site-specific commission) or prepare an installation plan (sculpture available for purchase) to be reviewed by CAPS at a regular meeting. Should the contract for the finalist be $25,000 or more, CAPS will forward the recommendation to the Board of Trustees for review.

Call for Entry (CFE) - Sculpture Available to Purchase: Applicants will be required to submit up to six digital images of up to three existing sculptures available for purchase (two images per sculpture), a corresponding list describing the images (purchase price, installation costs, dimensions, title, narrative, etc.), a resume and a letter of interest.

Request for Qualifications (RFQ) - Site-specific Commission: Applicants will be required to submit up to six digital images of completed public art or site-specific design work, a corresponding list describing the images (dimensions, title, narrative, budget, etc.), a resume and a letter of interest.

DEADLINE: Thursday, July 30, 2020 at 11:59 p.m. Late applications will not be considered.

TIMELINES

Call for Entry for direct purchase of existing and available sculpture:

July 3                           Application open

July 24, 12:00 p.m.      Questions due by email

July 30, 11:59 p.m.      Application submittal deadline

Week of August 3       CAPS subcommittee review applications

Week of August 10     Applicants notified about next steps

August 27                    Project update provided to CAPS, determine direct purchase options

September                  Board of Trustees review of contracts $25,000 or more

October                       Execution of purchase agreement

By year-end                 Installation

Request for Qualifications for a site-specific design commission:

July 3                           Application open

July 24, 12:00 p.m.      Questions due by email

July 30, 11:59 PM        Application submittal deadline

Week of August 3       CAPS subcommittee review applications

Week of August 10     Applicants notified about next steps

August 27                    Project update provided to CAPS, final selection method determined

August 31-October 19 Semi-finalists site visit and design proposals

October 22                  Semi-finalists present proposals to CAPS for review

November                   Board of Trustees review of contracts $25,000 or more

December                   Execution of site-specific agreement

Spring/Summer 2021 Installation

PROJECT BUDGET

Semi-finalists will be paid a stipend of $500 to prepare an installation plan or a proposal.

The budget for purchasing an existing sculpture is $30,000 and shall cover all costs associated with sculpture purchase, including, but not limited to: site preparation, delivery, general liability and auto insurance, foundation construction and structural engineering and other overhead.

The budget for a site-specific design commission is $30,000 and shall be inclusive of all associated costs with the site-specific design project including, but not limited to: artist design fee, structural engineering, general liability and auto insurance, materials, fabrication, transportation, installation, site modification and restoration, travel, contingency and any other costs related to the project.

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