The all-inclusive budget for this work is $66,000.  

Deadline 
Submissions for the RFQ must be received through Café (www.callforentry.org) by 5PM (PST) on April 23, 2021. Submissions will only be accepted via Café. Submissions received after the deadline will not be considered. Please make note of the time zone and apply accordingly.      

Budget 
Project budget is not to exceed $66,000 including, but not limited to, all costs associated with research and reports from licensed professionals as necessary, materials, fabrication, transportation, travel, insurance, and installation. This budget may be divided to commission multiple artists. The City of Eugene should also be provided with a comprehensive care and maintenance plan from the Artist.  

Project Description 
The new Farmers Market Pavilion (FMP) will be a permanent structure that will allow the market to operate year-round; later phases of the project will include a new City Hall and improvements to the existing Park Blocks (south of 8th Ave).  The Lane County Farmers Market returned to Eugene’s Park Blocks in the 1970s and has become a vital source of quality local produce and a cornerstone of downtown activity. While the Farmers Market has maximized use of the existing space, the configuration and limitations of the site make it difficult for the market to grow and reach its full potential. For many years, the Farmers Market has expressed a need and desire to establish a larger and more prominent, year-round market in downtown. The new Farmers Market Pavilion will be a permanent structure that will allow the market to operate year-round along with a new City Hall and improvements to the existing Park Blocks.  

About Lane County Farmer’s Market 
The Lane County Farmers Market (LCFM) can trace its roots as far back as the Eugene Producers Market, which opened in 1915. The early market was also located at the corner of 8th Avenue and Oak Street, similar to LCFM. In 1979, LCFM was started as an organization and has grown to over 100 members. The mission of the LCFM is to preserve and strengthen the local farm and food economy by providing vibrant public marketplaces for farmers, food artisans and our community. 

LCFM provides an opportunity for the community to purchase fresh, in-season, locally grown farm products and value-added products while interacting directly with the growers and producers.  

 LCFM currently operates on Saturdays from 9am - 3pm from April to November.  On Tuesdays, vendors occupy the East Park Block from 10am - 3pm, between May and October. The Farmers Market also operates a Winter Market of 20-30 vendors at 8th and Oak from 10am - 2pm during the months of February and March. 

Public Art Site Goals 
This project offers an exciting opportunity for artists to create site-specific works that are iconic, enliven the space for the community, contributes to a sense of belonging in Eugene and beyond. Artists chosen as finalists will be asked to produce site-specific concepts representing their interpretation of potential themes established by the Public Art Selection Committee which include:  

• Celebration and Acknowledgement of the Land/Willamette Valley/Water/River 

• History/Bounty/Agriculture/Farmers 

• Culturally Diverse/Inclusive Communities/Connections 

The following should also be considered:  

• Past, present, future of Eugene.  

• Community voices. 

• Placemaking. 

• Integrating interior and exterior spaces through artworks. 

• Interactive for all ages, backgrounds and abilities. 

Location Details 
The FMP will be located in Downtown Eugene on 8th and Oak, facing 8th Avenue.  

Site Considerations 

Artwork must be thoughtfully designed to integrate with the vision of the FMP and the downtown and riverfront redevelopment areas. It should also be noted, consideration of blind spots in certain areas must be determined prior to installation. Concepts must consider maintenance within a public space. The following should be noted: 

• Artwork should not require frequent cleaning, nor should it require costly technological upgrades. 

• Artwork should not impede pedestrian or traffic flow.   

 Potential Art Locations 

• Interior CLT wall of FMP approximately 80’ x18'.  

• Can accommodate an art piece 7’-0” high and 75’ wide.  

• Will have acoustic materials covering it which can be integrated in the design.  

• Exterior central plaza area east of FMP & approximately 20’ x 20’. ​To consider: Deciduous trees will grow to be 30-50 feet tall
• ​Exterior West-Wall Elevation of FMP for mural approximately 50’ x 12’.  

Eligibility 

• This commission is open to all professional artists, who are located and working within Oregon and Washington. Preference will be given to applicants with previous design, installation and collaborative work experience. 
• The RFQ solicitation process is to be inclusive and encourage a diverse selection of artists to apply, including those from communities of color, rural communities, LGBTQ+, artists with disabilities and emerging artists.  

 Submission Requirements 

• Artists must submit all materials and information listed below. Note that images and videos should be titled as follows: last name_first initial_image number. All materials shall be submitted via Café (www.callforentry.org) by the stated deadline (see above). Applicants are encouraged to apply early to mitigate any delays due to technical difficulties. 

• Statement of Interest:  Up to 2,000-character statement of interest offering a brief overview of the artist’s professional philosophy, approach to placemaking and interest in this project. Artists can apply to as many sites as they are interested in. If you are interested in a portion of this project, for example a mural, please be specific to the site. 

• Portfolio:  Eight (8) images of past projects, especially projects of comparable size and scope. Include the title, medium, dimensions, project budget, year completed, and location in the image notes. Teams must remain within the 8-image limit. Images should represent each team-members’ work.  

• Resume/CV:  Please do not exceed two pages. Artists submitting as teams must submit individual resumes. 

• References:  Provide three professional references with contact information from individuals with whom you have worked or collaborated on site-specific projects. References will be contacted for artists invited to develop site-specific proposals. 

Optional Video: Artists may submit one video, up to 3 minutes in length: WMV, MOV, MP4, under 100MB with a minimum resolution of 640x480; minimum 12fps.

Evaluation Process and Criteria  
Artists’ submissions to the RFQ will be evaluated by the Public Art Selection Committee. After reviewing all submissions, the Art Selection Committee will invite finalists to create site-specific proposals.  Initial submissions to the RFQ will be evaluated based on the following criteria: 

• Artistry: aesthetic appeal based on submitted project images/video; ability to respond to specific site-considerations; placemaking skills;  

• Technique: mastery of materials; site integration; scope and scale of previous projects and settings;  

• Materials: Suitability of artists’ preferred materials for site; innovation in use of materials; and  

• Artist’s Statement: Philosophic approach to placemaking within a diverse public space.     

Notifications 
Notifications about the status of the RFQ will be posted through Café in early August. Finalists will be notified via telephone and/or email by Art Selection Committee members. 

Finalists will be invited to attend an optional site tour where they may view the space, ask questions and gather information for their proposals. Attendance is highly encouraged. 

Finalists’ Responsibilities and Requests for Proposals Process  
The finalists chosen to create site-specific proposals will each be issued a formal Request for Proposals containing additional project details and proposal requirements. Finalists will be required to make an in-person presentation of their proposal. Artists will be given 6 weeks to prepare proposals. 

Proposals must include concept, materials, dimensions, estimated weight, installation and hardware requirements, and a detailed budget. Proposals must also include drawings or digital renderings illustrating multiple perspectives of artwork within the space. All proposal materials, including drawings and sample materials, will become property of the CoE.  

Finalists will receive a $400 design stipend for murals and $1000 stipend for exterior sculptures and integrated interior artworks, which will be inclusive of all proposal development costs, including travel, drawings, et al. Stipends will be issued at the completion of in-person presentations and are contingent upon artists’ completion of proposal requirements as stated in the Request for Proposals. 

Awardee’s Responsibilities 
The artist(s) or artist-team(s) awarded the project will perform work under a Personal Services Contract through the City of Eugene for the duration of the project (a sample contract will be made available for review to artists at the formal issuance of a Request for Proposals).  

The awardee(s) will be responsible for design modification (if necessary), fabrication, engineering, and installation of new artwork. Sub-contractors enlisted for fabrication or installation are the sole responsibility of the artist(s). Artist(s) will work in coordination with the Art Selection Committee, City of Eugene management, and/or designee to ensure safety and security procedures are maintained throughout the project and pedestrian and traffic remain unimpeded.

The awardee should support the City of Eugene’s Sustainability and Social Equity objectives during the project’s planning and development. 

Sustainability and Social Equity 
The City is interested in products and services that have a reduced impact on human health and the environment and that more fully support communities and economies when compared to competing products and services serving the same purpose. For more information regarding sustainability in procurement and related City policy and plans, please refer to the City’s Sustainable Purchasing website at http://www.eugene-or.gov/sustainpurch. The awardee(s) will be expected to support the City’s goals by implementing the following strategies where applicable. 

1. Waste Reduction 
Pursuant to City Zero Waste efforts, the City aims to prevent waste where possible. In order to increase efficient use of resources, the awardee shall adhere to the following items as applicable.

Eliminate non-essential parts of packaging, such as individual wrapping of components; use packaging made with recycled content, biodegradable, and/or non-toxic materials. No point of purchase material or promotional literature.   

Awardee is expected to prevent, reduce, recycle or otherwise divert waste generated from the provision of services procured by the City. City may request information about diversion tactics utilized and quantities of waste materials diverted. 

2. Idling Reduction 
In the interest of reducing air and noise pollution and promoting energy conservation, all gasoline and diesel-powered vehicles and equipment shall be idled only as necessary to perform the required duties, including delivery, and for the essential function(s) of the equipment. A driver of a vehicle must turn off the engine upon stopping at the destination, and must not cause or allow an engine to idle at any location for more than 20 seconds. This idling policy applies except in the following situations: 

The health and safety of employees, sub-contractors or public is compromised in turning off the vehicle. 

The engine is required to power auxiliary equipment (e.g. hoist, lift platforms, hydraulic tools, inverters, compactors, medical equipment, specialized public safety radio communication and computer systems, etc.)

Vehicle/equipment manufacturer requires additional idle time for warm up or cool down for efficient and proper mechanical or functional operation of the unit. 

3. Environmentally Preferred Products  
To promote and encourage environmentally sustainable practices for companies doing business with the City, the City requests vendors under City contract use environmentally preferable products in production of City work products.  

The awardee should use environmentally preferable materials that meet performance requirements wherever practical in the fulfillment of the contract. Environmentally preferable products and services have characteristics that include but are not limited to the following: 

• Energy Efficient 

• Reusable or upgradeable 

• Recyclable 

• Contain post-consumer recycled materials 

• Produce fewer polluting by-products and/or safety hazards during manufacture, use or disposal, and/or 

• Are certified by an independent accredited third-party program such as EcoLogo or ENERGY STAR. 

Visit the Oregon State Qualified Rehabilitation Facilities Program website at http://dasapp.oregon.gov/qrf/index.aspx to search for Qualified Rehabilitation Facilities from whom to procure products or services. 

 Timeline 
Applicants should be available for the following project benchmarks: 

• Deadline for submissions: April 23, 2021
• Review of RFQ submissions: Late April  2021   
• Notify selected applicants: Early May 2021 
• Site Tour with finalists: Mid May 2021
• Finalist Proposal Presentations: Late June 2021
• Installation Target: June 2022  

The City desires the use of post-consumer recycled content, chlorine-free paper to encourage environmentally preferable practices for City business wherever practical in the fulfillment of the scope of work.  

 Social Equity 
Economic prosperity through diversity and collaboration is fundamental to the Equity in Contracting program.  Part of Eugene’s City Council Vision states that we will, “Encourage a strong, sustainable and vibrant economy, fully utilizing our educational and cultural assets, so that every person has an opportunity to achieve financial security.” The program aims to reduce barriers for local, small, minority and women-owned businesses to leverage all that our community has to offer, strengthening the business community as a whole. 

The City supports the utilization of Minority, Women, Emerging Small Businesses (M/W/ESB), local businesses, Disadvantaged Business Enterprises and Qualified Rehabilitation Facilities (QRF) at both a prime and subcontracting and/or supply chain level. The City encourages eligible suppliers to gain certification and encourages the awardee to use the following voluntary practices to promote open competitive opportunities for disadvantaged businesses in the fulfillment of the scope of work: 

Access lists of certified minority, women, emerging small business or disadvantaged business enterprises from the Certification Office of Business Inclusion and Diversity (COBID) by visiting their website at: https://oregon4biz.diversitysoftware.com/FrontEnd/VendorSearchPublic.asp to find certified businesses from whom to procure products or services. 

Application Requirements

Eligibility Criteria