Rules & Terms to Apply

*Under the terms of the agreement we will exercise every possible care within our means in the safekeeping of your loan while exhibited. It is understood by the lender that security is not on-site at Meadowbrook Park Clubhouse. JCPRD and PVAC are not to be held responsible for damages to any artwork while in its possession.

*PVAC must be supplied with a Certificate of Insurance naming Prairie Village Arts Council and The Johnson County Park and Recreation District as an additional insured with respect to the objects lent. Otherwise, this loan agreement shall constitute a release of PVAC and JCPRD from any liability in connection with the loaned property. PVAC and JCPRD can accept no responsibility for any error or deficiency in information furnished to the lender’s insurers or for lapses in coverage.

Official Legal Agreement:

Whereas the Artist/Owner desires to display the preceding artwork at the Exhibition, hereafter called “Artwork”,  therefore, the PVAC and the Artist/Owner agree to the following Terms and Conditions: 

1. The Artwork listed and described above is hereby consigned by the Artist/Owner for the Exhibition at the Gallery and is warranted by the Artist/Owner to be his/her own original creation.
2. The Artist/Owner represents that the title, medium, dimensions, price (for sale) and insurance value contained in the Agreement are accurate and correct.
3. The Artist/Owner agrees to clearly and accurately complete an Accepted Artwork Form to the Prairie Village Municipal Offices, 7700 Mission Road, Prairie Village, KS 66208.
4. The Artist/Owner agrees to hand deliver the artwork to the Meadowbrook Clubhouse Gallery at the Artist/Owner’s expense. If you are unable to bring your work on the date provided above, please contact the show curator, and make other arrangements to have it delivered. No artwork will be shipped.
5. The Artist/Owner agrees to have a copy of their Accepted Artwork Form attached to the back of their Artwork at the time of delivery to the gallery.
6. The Artist/Owner agrees to have the Artwork properly framed, with wire (not string) attached to 1/4" D-ring hooks (or larger) on each side 10% down from the top, smaller pieces may be hung by wire, and/or otherwise in a condition to ensure the Artwork is ready for wall-mounted installation upon delivery to the Gallery. The Artwork shall be of the structural integrity to be installed and displayed for the duration of the Exhibition.
7. If the Artwork is not labeled or ready for installation, it will not be included in the Exhibition.
8. The PVAC will take the greatest care in handling all artwork; however, neither PVAC nor JCPRD nor their directors, officers, employees or volunteers are responsible for loss or damage to artwork, regardless of the cause of such loss or damage (including loss or damage caused by negligence of the PVAC or its director, curator or anyone under the employ or volunteer of the PVAC). The PVAC cannot and does not guarantee the art piece(s) will be insulated from loss, damage and/or theft.
9. The PVAC is not responsible for damage of artwork in transit to and from the gallery or if artwork is left after designated pick up date.
10. The PVAC shall be supplied with a certificate of insurance naming the PVAC and JCPRD as additional insured. The PVAC and JCPRD accept no responsibility for any error or deficiency of information to the Artist/Owner’s insurers or for lapses in coverage.
11. The Artist/Owner understands and agrees that all decisions regarding the display of the Artwork during the Exhibition is within the sole discretion of the PVAC and its assigns.
12. The PVAC agrees to provide publicity for the Exhibition. It is expected that the artist will provide reciprocal publicity through their website, mailing list, social media, etc. for the Exhibition tagging FB.com/artspv, @artspv, or @artsprairievillage as required. 
13. The Artist/Owner represents and warrants that he/she owns the copyright to the Artwork including all rights to exhibit, reproduce, and sell the Artwork. The Artist/Owner consents to the imaging (including photographing) of the loaned Artwork and hereby grants the PVAC and JCPRD unrestricted perpetual royalty-free license to retain and use on a permanent basis for educational, instructional, demonstration, promotional (including advertising of any nature) or administrative purposes of the image(s) of the Artwork in any media at the discretion of the PVAC and JCPRD. The PVAC and JCPRD agree, however, that they do not obtain any copyright interest in the Artwork.
14. The Artist/Owner agrees the Artwork will be picked up by the Artist/Owner or his/her agent at the designated time (TBD) unless other arrangements are made with the show curator. If the Artwork is not removed by noon and other arrangements are not made, the Artist/Owner will be charged a storage fee of $10.00 per day until the Artwork is picked up. No artwork will be shipped. Any Artwork unclaimed 30 days after the date of exhibition closing will become property of the City of Prairie Village.
15. The duly authorized representative of the PVAC signing the contract does so only in a representative capacity and does not assume any personal liability for meeting the terms of the contract.
16. All art piece(s) shall be appropriate for the many functions the Building serves.
17. All art piece(s) shall be displayed in a manner that will not:
    • deface the Building or surrounding City/County property;
    • block Building entrances, exits and/or hallways;
    • violate any City ordinance; or
    • impede working conditions or public meetings.
18. All art piece(s) shall be securely placed, to avoid injury to any persons present in the Building.
19. The Prairie Village Arts Council is authorized to remove any art piece(s) in violation of: Paragraphs 16, 17, or 18 above. The PVAC nor JCPRD nor their directors, officers, employees or volunteers will be held harmless for any and all claims resulting from the removal of artwork pursuant to paragraphs 16, 17, or 18 above.

This agreement shall be governed by the laws of the State of Kansas.