1. Introduction

The Cultural Council of Greater Jacksonville, Art in Public Places and the City of Jacksonville, Florida are pleased to announce a Call to Artists for a Request for Qualifications for Winton Drive and Legends Community Center Neighborhood Public Art Project. The RFQ (Request for Qualifications) solicits artists who can address streetscape aesthetics with iconic and potentially interactive public art that serves to engage vehicular drivers and sidewalk pedestrians at Winton Drive and experientially enhance the outdoor entrance to the Legends Community Center for approaching visitors. Artists are encouraged to explore ways to integrate public art with technology and renewable sources of energy such as wind and/or solar.  

Individual artists or artist teams may apply to address one or both of the two neighborhood sites.  For the two categories of environmental 3-D sculpture, preference will be given to artwork that incorporates lighting or luminescent elements and/or media arts or other digital interactive art for creative placemaking.  Jacksonville is interested in showcasing eco-friendly, forward thinking aesthetic designs that find solutions to environmental concerns, such as incorporating solar-powered lighting.

The budget for both categories combined is $84,000.  A single artist or artist team who addresses the neighborhood project with a comprehensive environmental impact scheme for both sites would receive $84,000 for design, fabrication and installation. The Winton Drive Traffic Triangle budget is $50,000 and the Legends Community Center budget is $34,000. The artist budget is inclusive of travel to attend required site visits, public meetings, design team meetings and installation.This is a national call and regional and local artists are encouraged to apply by submitting images of prior work, letter of interest, biography and resume.  Open through Café only until February 9, 2019, 11:59 pm MST.

2. Overview and Description

The Cultural Council of Greater Jacksonville and its Art in Public Places is administering the two neighborhood public art installations on behalf of the City of Jacksonville. A city council member designated funding for public art is combined with the City of Jacksonville’s capital improvement percent for art to create two iconic public art pieces for the neighborhood.   A nine member Art Selection Panel made up of community representatives, city department representatives and arts professionals selects the artists and the designs for both projects. Artists are not expected to produce proposals prior to selection and awarding. The Art in Public Places Committee will have final approval on designs, which will also be reviewed by an arts conservator for sustainability. Community involvement is crucial to these projects and area stakeholders are encouraged to participate in public meetings with the artists. Artists are required to attend public meetings in Jacksonville in April, 2019 and should be prepared to meet and interact with local schools as part of the public process. 

Artists or artist teams may apply for one or both of the two separate categories. If one artist is awarded both commissions, the two resulting works must be significantly different in appearance and effect.

Artists must apply to each category for which he/she would like to be considered. If an artist desires to be considered to create both pieces of public art he/she should apply for the Combined category. Artists will not be considered for categories for which they did not apply.

Artists may apply for any or all of the three categories:

    1. Winton Drive Traffic Triangle Sculpture Category

    2. Legends Community Center Sculpture Category

    3. Combined Category for Sculptures at both Winton Drive and Legends Community Center

3. Eligibility

This opportunity is open to participation by experienced local, regional and national artists or artist teams. Local artists are encouraged to apply. Artists or artist teams making application shall be of appropriate status and generally be recognized by recognized art professionals, as artists of serious intent and recognized ability, and shall not be a member of the project architectural, engineering, or design team or of the Art in Public Places Committee, Art Selection Panel or the Cultural Council Board or their respective staffs.

4. Neighborhood

    The area encompassing this neighborhood public art project consists of single family residences , schools, churches, parks and businesses. This public art will be among the first larger scale pieces in the neighborhood and has been initiated and promoted by the city council members for the two council districts it spans . The athletic accomplishments of the two area high schools, Raines and Jean Ribault, are well known locally. The sports complex adjoining the community center was named for a legendary Olympian and athlete, “Bullet Bob”  Hayes. There is an exceptionally strong sense of community and family among the residents and heritage is an important component.

5. Project Categories

Artist Qualifications Submissions under this RFQ are being solicited for the following projects:

#1- Winton Drive Traffic Triangle Sculpture Category

This iconic public art project category was conceived and funded by Jacksonville city council members to inspire and promote the adjoining city council districts 8 and 10. The public art for Winton Drive is to serve as a symbol for the neighborhood, with community input from students, faculty at nearby schools, members of nearby churches, residents and businesses. Selected artist or artist team will create a large sculpture, situated in a traffic triangle and viewable from a distance as well as by pedestrian and vehicular traffic from all sides day and night. This project category is to contain an educational component and may fuse technology and public art to create a sculpture that may be interactive using smart phones or other technology to create unique experiences and incorporate renewable sources of energy if possible. The sculpture must comply with traffic engineering standards for traffic triangles. The sculpture is not intended to be approached by pedestrians, but plans for appropriate landscaping should be addressed. A separate budget dedicated to illumination and some infrastructure will be provided.  Artists may conduct educational outreach for nearby schools.

#2 - Legends Community Center Outdoor Entrance Sculpture Category

City of Jacksonville capital improvement project-initiated funding of the Legends Community Center allotted resources for public art to be placed in front of the community center on Soutel Drive, in cooperation with the Parks Department. The public art will feature a prominent environmental outdoor sculpture for the entrance to the community center to promote the spirit of the neighborhood. The artwork will incorporate elements of light and/or wind using renewable sources of energy when possible. It is intended to be visible from the parking lot and lighting will augment security at night. The public art may be approachable with the safety of teens and children who use the facility in mind. Inside the community center are gathering rooms and a gymnasium for community events such as town hall meetings, stage shows, weddings, funerals, classes, dances and basketball games. The community center is adjacent to the Bob Hayes Sports Complex and Park and served as a key shelter for nearby residents during recent hurricanes. Community participation is vital to the creation of this representation of the neighborhood. There is a separate budget allotted for some illumination.

#3 -  Combination of Categories #1 & #2 Sculpture for both Winton Drive and Legends Community Center

An artist or artist team who wishes to create public art for both the Winton Drive site and the Legends Community Center site, located 1.8 miles apart, should apply for the Combination Category. This category is added to notify the Art Selection Panel during the selection process that a consolidated approach to the overall neighborhood project is being submitted. Note that in any case, artists or artist teams selected for each category will also be expected to collaborate to create an engaging sense of place for the neighborhood.   Please note that artists applying for the Combination Category, but who are willing to do a single category project, should also apply to the desired separate categories as well as the Combination in order to be considered for a single project category.

• Artist or artist team must demonstrate artistic and technical excellence in each of the combined categories.

• Brief accompanying narrative in Descriptive Letter must address the reason for combining suggested project categories.

• Artist or artist team may also apply for each separate category of interest or skill set.

• If appropriate, budgets of separate categories will be combined.

Prospective Sites are as follows (see Site Plan for details, maps and photos):

        1. Winton Drive

            A. Traffic triangle on Winton Drive in front of Jean Ribault High School at 3701  Winton Drive, Jacksonville, FL 32208

2. Legends Community Center

            A. In front of Community Center building at 5130 Soutel Drive, Jacksonville, FL, 32208

    B. Entrance to Legends Community Center and Bob Hayes Sports Complex at parking lot island in front of Community center at 5130 Soutel Drive, Jacksonville, FL, 32208

6.  Winton/Legends Neighborhood Project Process

Selection    

Artist finalist selection will be based solely upon the criteria outlined in this Call for Artist Qualifications Submissions and will be initially judged by the representation of samples of artworks represented in the submitted images that encompass each category. Nine panelists will perform initial blind jurying based on viewing the images without having access to other information about the artists. Further jurying will be based on the individual artist’s proven experience with similar projects or design work as listed in the resume, bio, the artist’s letter and references. If an individual artist or artist team applies for more than one category of projects, it must be represented that the individual or that among the team, the ability to accomplish the work is demonstrated.

Site Visit and Public Interaction

Following commission and the execution of the Artist Agreement, the final selected artist or artists will be invited to Jacksonville for required site visits, design team meetings including other possible interaction with schools and public meeting in Jacksonville before creating design proposals. The cost for visits to Jacksonville are to be paid by the artist from commission price. Artists are expected to collaborate with each other with respect to general aesthetics for the overall neighborhood. Following the visit, the artists will create design proposals and submit to the contract administrator along with specifications and maintenance requirements.

Conservator Review with Artists

A conservator team, hired by Art in Public Places, will initially review the design proposals and confer with artists and APP staff.  Artists must be available to confer with the conservators and APP staff about the design proposals, respond in a timely manner and make modifications as necessary, before final approval.

Notice to Proceed to Fabrication and Installation

Following the conservator, City department and staff reviews, the Art Selection Panel will then review design proposals and make recommendations to the APP Committee for final approval. Following APP Committee approval, the artists will be issued an acceptance signifying the approval to proceed to Fabrication and Installation Phase.  Artists are expected to be present for the delivery and installation of the artworks and according to a negotiated installation schedule.

7. Artist Budgets

The artist budgets listed for the two categories are lump sum amounts, made in five payments at certain milestones. The stated budgets are intended to cover costs for:

• Design, materials, detailing, fabrication, delivery, installation and anchorage of the artwork.

• Necessary integrated lighting elements, power sources, projection equipment, illumination methods or other technical components to create desired effect at night

• Electrical designs and engineering certification of method of attachment to substrate and related structural drawings to be reviewed by City of Jacksonville.

• Reasonable surface preparation specific to the particular artwork.

• Vehicular and pedestrian traffic mitigation and/or leased or metered parking spaces

• Any vendors, helpers or subcontractors hired by the artist

• The artist’s  warranties against defect of design, fabrication, installation and materials for one year after final acceptance by APP and City.

• Travel and accommodation expenses in connection with attending collaboration/coordination meeting(s) and associated public meeting(s) as well as installation of artwork in Jacksonville, Florida.

Note: The two project category budgets may be combined to create a comprehensive (“Combination”) project for one artist or artist team that incorporates both of the project categories in order to enhance the overall impact of the neighborhood project. The total artist budget for both Project Categories for the Neighborhood Project would be the combination of each of the two categories’ budgets.

Artist’s application should address budget parameters in the letter of description.

8. General Artwork Criteria

The designs for public art will reflect artwork designed:

1. To be original and considered of high artistic quality, creative, innovative and display superior technical competence.

2. To be durable and with minimum maintenance required.

3. Of its location, place and surroundings: physically, functionally, historically, culturally and informed by community stakeholder and coordination sessions.

4. To reflect the overall identity of the City.

5. To be structurally secured to the substrate (as applicable) with tamper resistant fastenings.

6. To be capable of withstanding adverse weather conditions including high winds, high temperatures, humidity, heavy rain, storms, hurricanes, etc. if exterior.

7. To interface appropriately with and also withstand a high traffic, public environment.

8. With consideration of the safety of the public and without toxic materials.

9. To be compatible with pedestrian and vehicular traffic, public transit, parking amenities, existing structures and public or governmental use as applicable.

10. Without images which contain advertising, obscenity, profanity or content not accepted as appropriate to a public environment or by local community standards.

11. To develop and create an awareness of the unique aspects of the place’s built and natural environments and fulfill the civic responsibility of CCGJ and the City and promote aesthetics, artistic interest, curiosity, comfort and community pride.

12. To achieve any specific functionality expected and to comply with ADA requirements for access, if applicable, or any City requirements particular to the site.

13. To be visible to the public by day and by night.

14. To contribute positively to way-finding environment within the City.

15. To not include as public art items that are mass-produced or of standard design.

16. To serve the function for which it is intended.

9. Specific Artwork Information and Criteria

    1 – Winton Drive Traffic Triangle Sculpture

Large iconic outdoor sculpture for traffic triangle =$50,000

This project category is funded to create a neighborhood iconic artwork specifically with vehicular traffic concerns in mind and to be compliant with traffic engineering requirements. It is intended to bring inspiration about possibilities to the neighborhood, working with nearby students to create an integration of technology with art. Materials for the sculpture may include metal, wood, ceramic, concrete, light, movement, media arts, landscape elements or combination or another medium which may convey the qualities of the neighborhood and reflect the ability of students, residents and other stakeholders or participants to interact digitally with the artwork.

• There is no minimum or maximum height requirement.

• The artwork must be visible day and night from a distance, but must not interfere with traffic.

• Artist will confer with Traffic Engineering

• Artwork will not encourage close pedestrian physical interaction or driver digital interaction

• Some infrastructure and illumination will be a part of this project category’s scope and Art in Public Places will provide some site assistance with that, in coordination with the artist and City Departments.

2 - Legends Community Center  Environmental Sculpture  

Outdoor Site Specific Sculpture  = $34,000

This project category is intended to enhance the outdoor space at the entrance to a community center that is part of sports complex park  that will create an intriguing and possibly interactive place maker that is also visible at night.

The environmental sculpture should be integrated into the site and incorporate lighting elements. Sound, light and/or kinetic elements may be employed and mediums such as metal, ceramic, concrete, fabric, 3-D or others may be considered.  Artwork that includes power-producing technology is possible.

• Viewable from parking lot

• Serve as a gateway focus piece of artwork on the approach to the Community Center

• Create an awareness of the unique aspects of the built and natural environment

• No minimum or maximum height requirement

• Safety of children and teens is a vital consideration

• Minimal infrasturcture assistance to be provided by Art in Public Places in coordination with artist and Parks Department

3 - Combination Category

Two sculptures at separate locations - One at Winton Drive Traffic Triangle and One at Legends Community Center = $84,000

This category is added to notify the Art Selection Panel during the selection process that one artist or artist team considering a consolidated approach to the overall neighborhood project is being submitted and the artist wishes to create two separate sculptures that are significantly different in appearance. The two sites are 1.8 miles apart. Note that in any case, artists or artist teams selected for each category will also be expected to collaborate to create a unique and engaging sense of place.  Please note that artists interested in the Combination Category, who are also willing to create a single category project, should also apply to the desired separate categories as well as the Combination Category.

• Artist or artist team must demonstrate artistic and technical excellence in each of the categories combined.

• Brief accompanying narrative in Descriptive Letter must address the reason for combining suggested project categories.

• Artist or artist team may also apply for each separate category of interest or skill set.

• If one artist or artist team is selected to create both categories 1 and 2, the, budgets of separate categories will be combined for category 3.

10. Artist Agreement Items

• Artist Agreement Example

The Artist or Artist Team selected for each of the two project categories or combination of categories will be required to execute an Artist Agreement with CCGJ for provision of the Artwork. Please find Sample Artist Agreement here, along with RFQ and Site Plan:
http://www.culturalcouncil.org/WintonLegendsNeighborhoodProject.html
 

 Among other items, the following selective items will be included in that agreement:

• Insurance

Selected Artist and Artist’s subcontractors (if any) shall maintain the following insurance requirements that depend on the details of the project in the amounts and coverages required by COJ Risk Management and as outlined in Artist Agreement:

• Worker’s Compensation/Employer's Liability (if applicable):

• Commercial General Liability

• Automobile Liability (if applicable)

• Umbrella Liability (if applicable)

Artist, at his/her option, is responsible for any desired insurance against damage to or loss of artwork during fabrication, delivery or installation.

11. Proposed Project Schedule:

• January 10, 2019 -- Optional Pre-submission Question-Answer Session at Museum of Contemporary Art Learning Lounge, 333 Laura St., Jacksonville, FL 32202 during Every Single Artist Lounge, 6:00 pm

• February 9, 2019—Qualifications submissions for all categories due through Cafe by 11:59 pm MST

• March 1, 2019—Notification of selection of artists/artist teams applying

• April 10-12, 2019—Artists’ site visits in Jacksonville, FL, public meetings, educational outreach, research, discovery and coordination/collaboration

• June 17, 2019—Design proposals and cataloguing form due to Jacksonville’s Art in Public Places on-line

• August - December 16,  2019—Fabrication, Installation, Community Engagement, Final Cataloging and Acceptance

12. Submissions

Please read carefully. Do not submit a design proposal.

• All applications must be through the CAFÉ system only (www.callforentry.org)

• Submissions must include the following six items:

1. Application

2. Resume with Email/Phone Contacts for References

3. Brief Biography

4. Brief Artist's Statement

5. Letter of Description of Artist’s or Artist Team’s vision for the respective project category or categories, budget parameters, and approach to collaboration with the community. The Combination category application letter would address how the project categories would be combined to achieve the vision. This letter is not to be a design proposal. (One page narrative maximum.)

6. Images of artist’s prior completed artwork with the following information: date of completion, value, dimensions and location. Please select images that best show your ability to address the category/categories for which you are applying. (4 images minimum, 8 images maximum and 2 video maximum).

• Acceptable Media File Types for Images:

  • File format: JPEG or JPG only

  • File dimensions: 1200 pixels or greater on the longest dimension

  • File size: under 5 MB

  • The maximum pixel dimension is 1920 pixels

• Acceptable Audio files: AIFF, WAV, XMF, MP3, under 10 MB with a minimum bit rate of 96

• Acceptable Video files: 3GP, WMV, AVI, MOV, ASF, MPG, MP4, M2T, MKV, M2TS, under 100MB with a minimum resolution of 640x480; minum 12 fps.

• Artists may apply for each of the two project categories, in addition to the Combination category and submit different images, if desired, for each. The Combination category application would address how two project categories would be combined.

• Artists must make separate applications under each specific category, unless one Artist or Artist Team wishes only to apply for a Combination Category and neither of the single categories or only one of the single categories.

• Artist Teams:

1. Choose a name for your team and apply as that name through Café.

2. A team is relegated to providing no more than 8 images per category. Be sure to identify which images belong to which team member,  if separate, along with the designations of dimension, location, value and date.

3. Provide bios, resumes and reference information for each team member as one document under one Team Name unless there is a documented history of the Artist Team working under the Team Name.

4. There is unlimited space for fabricator credentials if part of a team in Resume/References

5. The descriptive letter and artist statement should represent the whole team

6. The Art Selection Panel (ASP) will review images and qualifications for all applicants within the team

7. Insurance should cover all members of the team

8. Artist Team must indicate which team member will sign the artist agreement, submit a W-9 form and receive the payments in his/her name.

• If Artist is using a fabricator as a vendor, the fabricator may be named in the descriptive letter.

• Artists applying must indicate one of the two projects by category name, such as Project Category #1 Winton Drive Traffic Triangle Sculpture; Project Category #2 Legends Community Center Sculpture or Project Category #3 Combination Project  Category.

• If Artist or Team is applying for more than one project category and wishes to be awarded no more than one project, then do not choose to apply for the #3 - Combination Category.

• If Artist or Artist Team applying for the # 3 Combination category is willing to create the individual public art for the two categories separately, be sure to also apply separately for each category as well as the #3 Combination category.

• Note that there will be a pre-submission information session held on January 10, 2019 at 6:00  pm at Museum of Contemporary Art, 333 Laura St. Jacksonville, Florida, 32202 to field questions about the RFQ.  The questions and answers will be posted on the Cultural Council website. Please consult the website for updates:  www.culturalcouncil.org

*For images and map of site locations see Winton/Legends Neighborhood Project Area Plan below

For Café technical support for artists contact:

888-562-7232; 303-629-1166 (MST)

or café@westaff.org.

For further information or questions, please contact Mason Martin at 904-358-3600 or mason@culturalcouncil.org

Application Requirements

Eligibility Criteria