Call Detail
Prospectus #252 Large Scale Purchase Inititative
Entry Deadline: 5/31/19
Application Closed
Work Sample Requirements
Images | Minimum:Min. 0, Maximum:Max. 3
Video | Minimum:Min. 0, Maximum:Max. 3
Total Samples | Minimum:Min. 1, Maximum:Max. 3
Call Type: Public Art
Eligibility: Regional
State: New Mexico

The Art in Public Places program enriches New Mexico's public spaces through an innovative and diverse art collection.
Since its inception in 1986, the program has placed more than 2,500 artworks in all of New Mexico's 33 counties. Our goal is to reflect the diversity of the arts in New Mexico, the Southwest, and the nation while building a dynamic public art collection for the State of New Mexico.
Through a fair and open public process, committees made up of local and regional representatives work with New Mexico Arts staff to select artwork for their communities.

Please thoroughly read the following information in full in order to properly submit artwork.



The objective of the Large Scale Purchase Initiative is to diversify the state's public art collection by purchasing artwork from artists in all stages of their career. All media in all genres, suitable for both interior and exterior display, will be considered. Artwork must be durable, permanent, low-maintenance, and in compliane with ADA guidelines upon installation.

The project is open to artists who reside in, and galleries that are locate in, Arizona, Colorado, New Mexico, Oklahoma, Texas, and Utah. Galleries may submit qualifications on behalf of any artist represented by the gallery, regardless of the artist's residency. Finalists may be required to submit verifiable proof of residency prior to being awarded a purchase contract.

Artwork will be purchased for publicly accessible buildings throughout the State of New Mexico. The facilities encompass a broad range of use including, but not limited to: amphitheaters, animal shelters, community centers, courthouses, educational institutions, fire stations, healthcare facilities, recreation complexes, rest areas, senior centers, etc. Participating sites will have a total budget equal to 1% of recent capital outlay funds appropriated for new construction or major renovation projects.

$35,000-$125,000, all-inclusive. Purchase contracts will be a $35,000 minimum for each artwork. Upon submission, the price of the artwork is considered all-inclusive of the following: materials, labor, insurance, taxes, commissions, fees, delivery, installation, travel, museum quality framing under Plexiglas, security-hangers, pedestal for small and large 3-Dimensional works, Plexiglas bonnet for small 3-Dimensional works, project plaque, as well as written and professional photographic documentation of the artwork. Please account for cost of travel.

Example: If you live in Taos and your artwork sells to the Library in Hobbs, New Mexico, you are required to coordinate and pay for installation. Whether you install independently or through an art handler, the price of installation is inclued in the overall price of the artwork.

The price of large exterior 3-Dimensional work should include site preparation and foundation. Participating sites have a predetermined 1% budget so price fluctuations will not be allowed after the submission deadline.


Museum quality framing, installation, and project plaques must adhere to AIPP guidelines.

A Submission Review Committee of artists and arts professionals will score applications based on the selection criteria listed below. All New Mexico Arts public art projects are fair and open competitions; therefore not all applicants who apply will be included in the final pool of artwork shown to statewide Regional Buying Committees. Regional Buying Committees are made up of representatives from the owner and/or user agencies of eligible sites. This group of individuals will be responsible for selecting the artwork to be purchased and permanently displayed at their facility. Artwork included in the final pool is not a guarantee of sale. 

The selection criteria shall include, but is not limited to:
  • Level of Professional Qualifications
  • Level of Artistic Ability
  • Level of Craftsmanship
  • Ability to Produce and Deliver a High Quality Artwork.
Each artwork/artist will be evaluated based on their individual merit and price bracket. A wide range of culturally, ethnically, and artistically diverse artists will be selected.

Multiple artwork selection meetings will be held statewide during the course of this purchase initiative (June 2019 - June 2020). Artwork submitted for consideration does not need to be removed from other sale opportunities, however, if a submitted piece is sold through another venue, the artist or gallery is required to notify New Mexico Arts immediately so the work can be removed from the final pool.

Artwork installed at the site must be the same piece and price selected for purchase by the Regional Buying Committee. Substitutions and/or price fluctuations will not be allowed after the submission deadline.

Artists/Galleries whose artwork is selected for puchase will be required to enter into a purchase contract with the State of New Mexico. A Sample Purchase Contract is available on New Mexico Arts website.

Payment will be made upon completion of the terms of the purchase contract. Once Post-Installation Documentation is received by the artist/gallery as outline in the Purchase Contract, final payment will be processed and issued.

Please read the following carefully as incomplete or late submissions will not be accepted. Supplemental information beyond what is requested will not be reviewed by the Submission Review or Regional Buying Committees. Failure to provide any of the published requirements will result in disqualification from the competition. All materials must be submitted according to the specifications outline on CaFE.
Please note that only ONE application per artist will be considered. Galleries are able to create multiple applications for multiple artists they represent.

Artist's Statement
- Provide an introduction to your art, the medium, and an explanation of your techniques. You may discuss your conceptual approach and inspiration. This statement should be used as a marketing tool relevant to the artwork being considered. There is a 2000 character limit, including spaces.

Current Resume or Curriculum Vitae - Demonstrate relevant employment, exhibition record, fellowships, grants, residencies, publications, public and privately funded commissions, etc. Please note that a biography or an autobiography will not fulfill the requirement of a current resume.

Up to Three Images of previously completed worked that is currently available for purchase ranging from $35,000 - $125,000.
Image Citations
shall include the title, media, dimensions, price, year of completion, description, and if applicable: edition size and print/casting number. Diptychs and Triptychs are eligible for purchase.

Please review and follow the IMAGE PREPARATION page on CAFE when formatting your images. Tutorials can be downloaded using the links near the bottom of the page.

April 1, 2019.............................................................Project Announced
May 31, 2019............................................................Deadline for Submissions
June 2019.................................................................Notification of Finalists
June 2019 - June 2020.............................................Notification of Purchases
August 2019 - December 2020.................................Artwork Installed

Effective July 1, 2010, businesses seeking new contracts with an Executive Branch state agency will be required to comply with the requirements of Executive Order 2009-049, to aid in identifying and combating pay inequity and job segregation in the State of New Mexico as a condition of being awarded a contract.
For all contracts solicited on or after July 1, 2010 and before October 1, 2010: If the offeror has ten (10) or more employees OR eight (8) or more employees in the same job classification, offeror must agree to complete and submit the required reporting form (PE10-249 or PE250, depending on their size at the time) within thirty (30) calendar days of contract award.
For contracts that extend beyond one (1) calendar year, or are extended beyond one (1) calendar year, offeror must also agree to complete and submit the required reporting form annually within thirty (30) days of the annual contract anniversary date and, if more than 180 calendar days has elapsed since submittal of the last report, at the completion of the contract.
Should offeror not meet the size requirement for reporting at contract award but subsequently grows such that they meet or exceed the size requirement for reporting, offeror must agree to provide the required report within ninety (90) days of meeting or exceeding the size requirment.
Offeror must also agree to levy these reporting requirements on any subcontractor(s) performing more than 10% of the dollar value of this contract if said subcontractor(s) meets, or grows to meet, the state employee size thresholds during the term of the contract. Offeror must further agree that, should one or more subcontractor not meet the size requirement for reporting at contract award but subsequently grows such that they meet or exceed the size requirement for reporting, offeror will submit the required report, for each such subcontractor, within ninety (90) calendar days of that subcontractor meeting or exceeding the size requirement.

Please email or call for assistance, advice, or questions:

Meredith Chapman-Doborski

Art in Public Places Project Coordinator | New Mexico Arts
Department of Cultural Affairs
Phone 505.827.6490 | Toll-Free 800.879.4278



Application Requirements

Eligibility Criteria